Legal Secretary

Diamond Search Recruitment are delighted to be representing our client, one of the country's leading Legal Practices, a firm with a first-class reputation, award winning and ranked highly in the UK Legal 500. Our client invest in the best talent and technology and are at an incredibly exciting time within the business! Offering very attractive benefits, excellent working conditions and a dynamic and high performing company culture, this opportunity is certainly one not to be missed!

JOB OVERVIEW

You will provide fee earners with high levels of administrative and the enhanced support they need to allow them to maximise the amount of time they are able to spend on fee earning,management and development tasks.

MAIN DUTIES

• Diary management including the arrangement of meetings, travel, calls and lunches and effectively liaising with internal and external attendees.
• To build relationships with clients and internal contacts on behalf of the team.
• Regular client interaction via email, letter and telephone.
• Regular assistance with meeting preparation on behalf of fee earners, including document location and drafting.
• Support fee earners in BD activities including involvement in the preparation of pitches and presentations.
• Managing incoming post, emails and phone calls in the fee earner's absence.
• Maintain and update client details and relevant information on the firm's client relationship management system.
• Produce and maintain excel spreadsheets and PowerPoint presentations as required.
• Produce standard financial reports, expenses, residual balances and help with the maintenance of financial dashboards.
• Arrange team social events.
• Travel between office locations as and when required to meet the needs of the business.

KEY SKILLS AND ATTRIBUTES

• Previous experience of working in a similar role is essential.
• IT competence and knowledge of big hand and Peppermint would be desirable though not essential.
• Have a high level of confidentiality
• Proven experience of working as part of a team and dealing with clients and customers.
• Excellent written and verbal communication skills; professional telephone manner
• Pro-active and tenacious.
• Strong organisation skills with the ability to prioritise and organise workload.
• Experience of working in a professional services environment.

EXPERIENCE

• Solid experience within a legal environment
• Accustomed to dealing with clients, partners, fee earners and other service staff at all levels in person and on the telephone as appropriate to the level of the post
• Accustomed to delivering work to deadlines
• Experience of working in a professional services or client/customer focused environment
• Accustomed to working without close supervision
• Ability to demonstrate confidentiality and integrity

QUALIFICATIONS

• Solid competence and accuracy in producing audio typed work - 70 wpm typing
• Good secretarial training and qualifications equivalent to a minimum of RSA Stage II
• A general standard of education appropriate for the post, minimum of "GCSE" in Maths and English or equivalent
• Varied and advanced experience of WP and other IT system

SKILLS

• Excellent communication and interpersonal skills
• Methodical, accurate and well organised systems of working
• Flexible, energetic, organised and accustomed to meeting tight deadlines
• Team player
• IT competence - ability to generate own correspondence as appropriate to the post
• The highest level of client care and awareness
• Demonstrates integrity and has the ability to gain the trust of team members to build strong working relationships.

For a confidential discussion, contact us, or apply today!

Diamond Search Recruitment is acting as an Employment Agency regarding this vacancy.