Executive Assistant of the CEO

Job Title: Executive Assistant to the CEO

Department: Executive Leadership

Work Set Up: Hybrid

Reports To: CEO



JOB SUMMARY

The Executive Assistant to the CEO provides high-level administrative support by handling complex project coordination, preparing business reports and executive presentations, and ensuring smooth cross-department collaboration. The role demands a high level of discretion, exceptional organizational skills, strong business acumen, and the ability to make travel and scheduling arrangements efficiently. The Executive Assistant acts as an extension of the CEO, enabling strategic execution and organizational productivity.

KEY RESPONSIBILITIES:

Project & Operational Management

• Coordinate and manage cross-departmental projects and ensure timely completion of deliverables
• Track progress of strategic initiatives and follow up with department heads as needed
• Maintain a dashboard of ongoing projects and key CEO priorities

Reporting & Business Analysis

• Prepare executive-level reports and presentations for internal and external stakeholders
• Analyze data from different departments and present insights in business-relevant formats
• Consolidate updates from leadership teams into regular business reviews and dashboards

Executive & Administrative Support

• Manage complex calendars, schedules, and meeting logistics
• Coordinate local and international travel arrangements, including flights, accommodations, and itineraries
• Screen, prioritize, and respond to emails and correspondence on behalf of the CEO

Cross-Departmental Collaboration

• Liaise with department heads to gather information and support CEO directives
• Ensure alignment and follow-through on interdepartmental tasks and communication
• Facilitate smooth and professional communication flow between the Executive Office and all departments

Confidentiality & Strategic Support

• Handle confidential information with utmost discretion
• Provide support for board and shareholder communications, company events, and other strategic initiatives

QUALIFICATION AND REQUIREMENTS

Education

• Bachelor’s degree in Business Administration, Management, Communications, or related field
  
  Preferred: Certification in Project Management or Business Analysis

Experience

• Minimum of 5 years as an Executive Assistant, Project Coordinator, or related role in a fast-paced, high-growth environment
• Experience in handling confidential information and working directly with C-level executives is required

SKILLS & COMPETENCIES

Technical:

• Proficient in Google Workspace and MS Office (especially Excel and PowerPoint)
• Skilled in project management tools (e.g., Asana, Trello, Notion)
• Strong business writing and presentation creation

Soft Skills:

• Excellent organizational and multitasking ability
• Strong problem-solving and decision-making skills
• High emotional intelligence and interpersonal communication
• Trustworthy, proactive, and resourceful

GROWTH AND DEVELOPMENT OPPORTUNITIES

• This role offers exposure to strategic decision-making and cross-functional leadership. Opportunities include potential transition into project management, chief-of-staff functions, or department leadership through mentorship, hands-on experience, and direct access to executive-level operations.

WORK ENVIRONMENT

• Ability to work independently and as part of a team
• Eagerness to learn and develop in a fast-paced environment.

EQUAL OPPORTUNITY STATEMENT

• Dermorepubliq is an equal opportunity employer and is committed to fostering a diverse and inclusive work environment.