Facilities and Administration Team Leader

Job Title: Facilities and Administration Team Leader

Location: Cebu, Philippines

Job Summary:

The Facilities and Administration Team Leader is responsible for overseeing the efficient operation and management of the facilities and administrative functions within the Cebu Site. This role involves ensuring a safe, well-maintained, and functional work environment for all employees, managing administrative services, and leading a team to achieve operational excellence. The ideal candidate should be willing to relocate to Cebu, Philippines.

Key Responsibilities:

Facilities Management:

• Oversee the daily operations of the facilities, ensuring they are well-maintained, safe, and functional.
• Coordinate maintenance and repairs of the building, equipment, and systems.
• Manage relationships with vendors and service providers to ensure quality services and timely responses to facility needs.
• Implement and monitor safety and security protocols to protect employees and property.
• Plan and manage space allocation and layout for efficient use of office space.

Administrative Services:

• Supervise the administrative team to ensure efficient and effective support services.
• Oversee office management functions, including supplies procurement, mail distribution, and reception services.
• Develop and implement administrative policies and procedures to enhance operational efficiency.
• Manage budgets and expenses related to facilities and administrative functions.
• Ensure compliance with local regulations and standards related to facilities and workplace safety.

Team Leadership:

• Lead, mentor, and develop a team of facilities and administrative staff, providing guidance and support to achieve team objectives.
• Conduct regular performance evaluations and provide feedback to team members.
• Foster a positive and collaborative work environment, promoting teamwork and continuous improvement.
• Coordinate training and development programs for team members to enhance their skills and knowledge.

Project Management:

• Plan and execute facilities-related projects, such as office renovations, relocations, and upgrades.
• Ensure projects are completed on time, within budget, and to the required quality standards.
• Communicate project progress and updates to stakeholders and senior management.

Crisis Management:

• Develop and implement emergency response plans for the organization.
• Coordinate with relevant authorities and agencies in case of emergencies.
• Ensure the organization is prepared to handle crises effectively and efficiently.

Qualifications:

• Bachelors degree in Facilities Management, Business Administration, or a related field.
• Minimum of 5 years of experience in facilities management and administration, with at least 2 years in a supervisory or leadership role. (This is waived for IJP)
• Strong understanding of facilities operations, maintenance, and safety regulations.
• Excellent organizational and project management skills.
• Strong leadership and team management abilities.
• Proficient in Microsoft Office Suite and facilities management software.
• Excellent communication and interpersonal skills.
• Ability to multitask and prioritize tasks in a fast-paced environment.
• Willingness to relocate to Cebu, Philippines.

Preferred Qualifications: (This is waived for IJP)

• Experience in managing facilities for a large organization.
• Knowledge of local regulations and standards related to facilities and workplace safety.

Working Conditions:

• This position is based in Cebu, Philippines, and requires relocation.
• The role may require occasional travel for meetings, inspections, and project management.
• The role may involve working outside regular business hours to address emergencies or complete projects.