Administrative Assistant

Custom Personnel has a client seeking an administrative assistant for construction coordination. This role focuses on supporting administrative management by handling tasks related to project planning, execution, and tracking. Responsibilities include scheduling, document and contract management, and assisting with the internal coordination of projects from the design phase through completion.

This is a 30-hour-per-week position with the possibility to transitioning into a full-time role, depending on performance and business needs.

Administrative Support

• Maintain and organize project documentation and files, both digitally and within the system.

• Create and manage client files.

• Distribute documents to clients for review and approval.

• Provide project updates to clients and subcontractors via phone and email.

• Offer insights into project progress and address related inquiries.

• Process phase billing and track payments.

• Create purchase orders and procure construction materials as needed.

Project Coordination and Execution

• Schedule work with clients and subcontractors.

• Track and document project progress.

• Submit and retrieve approved building permits.

• Arrange permit inspections and communicate inspection results.

• Maintain regular communication with the construction team via text and phone calls.

Preferred Skills

• Exceptional customer service skills with a client-focused approach.

• Excellent adaptability, versatility, and communication skills (both written and verbal).

• Self-motivated, able to work independently, follow directions effectively, and multitask efficiently.

• Quick learner with the ability to grasp tasks efficiently.

• Proficiency in QuickBooks, Excel, Word, Outlook, and Google Docs.

• Basic understanding of construction processes.

• Ability to collaborate effectively in a team-oriented environment.

Interested applicants should submit their resume and apply in person at our Redding office. We are located at 999 Mission De Oro Dr in Redding. Office hours are 9AM - 5PM Monday through Thursday and 9AM - 12PM on Friday. We are closed between noon and 1PM for lunch.