About the job Office Manager
Office Manager
All qualified candidates will be given fair consideration. Per GDPR, any CV or personal information you submit will be used strictly for recruitment. Your data will be processed based on legitimate interest, securely stored, and not shared outside the recruitment process.
Opportunity Details
Working Location: Ho Chi Minh City, Vietnam
Working Time: Full-time, Monday to Friday
Employment Type: Permanent
Compensation: Competitive salary with additional benefits
Benefits: Health insurance, paid time off, and professional development opportunities
Reporting Line: Reports to the Regional Operations Manager
Team Management: No direct reports, but responsible for coordinating with various internal teams and external vendors
About the Company
Our client is dedicated to empowering businesses by providing seamless access to global markets. With a strong international presence, they support small and medium enterprises in navigating operational challenges and enhancing their efficiency. Their culture fosters collaboration, innovation, and a commitment to delivering exceptional service.
Role Purpose
They are looking for an energetic and detail-oriented Office Manager to oversee office operations and enhance the workplace experience. This role is pivotal in ensuring smooth daily functions, managing administrative processes, and fostering a positive work environment.
Main Objectives
Ensure the efficient functioning of office operations to support a productive work environment.
Provide administrative and operational support to employees and visitors.
Maintain strong relationships with vendors and service providers to ensure high-quality office management services.
Responsibilities
Office Operations Management: Oversee daily office activities, ensuring a well-maintained, organized, and efficient workspace.
Administrative Support: Serve as the primary point of contact for office-related matters, managing facilities, maintenance, and supplies.
Employee and Guest Experience: Welcome visitors, manage front desk responsibilities, and support internal events and meetings.
Vendor and Service Provider Management: Maintain and manage relationships with external vendors, including building management and cleaning services.
Financial Administration: Handle office-related financial matters, including petty cash management and expense tracking in coordination with the Finance team.
Mail and Shipping Coordination: Manage incoming and outgoing mail, ensuring timely distribution and notifications.
Supplies and Inventory Management: Monitor and replenish office supplies to maintain a well-stocked workplace.
Employee Support: Act as a key point of contact for local and visiting employees, ensuring a seamless work environment.
Requirements
Education & Qualifications
Bachelor’s degree in Business Administration, Office Management, or a related field is preferred.
Professional Experience
Minimum of 3+ years in office administration, facilities management, or a similar role.
Strong ability to multitask, prioritize, and problem-solve in a fast-paced environment.
Experience handling financial administration and vendor management.
Technical Skills
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
Familiarity with office management tools and systems.
Nice-to-Have Requirements
Experience working in a multinational company.
Background in managing workplace experience and employee engagement initiatives.
Knowledge of procurement and contract management.
Behavioral Competencies
Highly organized with a strong ability to manage multiple tasks efficiently.
Strong communication skills, capable of liaising effectively with internal teams and external vendors.
Proactive mindset, always seeking ways to improve office operations and employee experience.
Service-oriented with a friendly and approachable demeanor.
Attention to detail, ensuring all office operations are managed with accuracy and efficiency.
Application Process
To complete your application, Cotalent will email you to the address listed in your CV with a tailored questionnaire designed to enhance your chances of reaching the interview stage. Please monitor your inbox, including your spam/junk folder, as completing the questionnaire is required to finalize your application and proceed to the next phase.