Product Administrator

DAYSHIFT | Fulltime | Makati and Iloilo (Full Onsite)

About the Role

We have partnered with a company with a vision to provide businesses, organizations and individuals Australia-wide with competitively priced high-quality office furniture and interior solutions. You will be joining a fast-growing online division responsible for providing post-sales support to new and existing customers and managing orders by liaising with all internal stakeholders.

As a Product Administrator, you will support the Product Team in managing end-to-end processes across all product lines. This role plays a key part in ensuring product data accuracy, smooth supplier coordination, and the timely execution of product launches. You will work closely with suppliers and internal stakeholders to keep operations running efficiently, while maintaining critical reports and meeting key deadlines. This role is ideal for someone who thrives in a fast-paced environment and has a strong administrative foundation especially with advanced Excel capabilities.

Why Cooee

Because we believe in the power of human connection. Because we are committed to flourishing human potential. Because we dream of a world where each one of us walks along the path to who we are and the best that we can be. This is Why we do What we do – To be a part of transformation one person, one community, one business at a time.

We are One Team committed to investing in relationships fueled by trust and anchored on the One Shared Vision to transform through connection. We believe this is where the strength of Cooee and our partnerships lie – in having clarity and conviction in purpose.

What you'll be working on:

• Support end-to-end product management processes to meet timelines and launch dates

• Coordinate with suppliers on product details, pricing, samples, and production timelines

• Create, update, and maintain product data templates ensuring accuracy in ERP systems (MYOB Advanced)

• Manage product data requirements for key customers

• Track, receive, and manage product samples

• Raise and follow up supplier claims to ensure proper resolution

• Monitor supplier production timelines aligned with shipping schedules

• Coordinate across internal teams and external stakeholders to ensure smooth product flow

• Prepare reports, product updates, and key documentation for the business

• Handle purchase order creation, updates, and tracking

• Assist Buyers with range reviews and implementation

• Conduct competitor price checks and compile supplier quotations

• Support issue resolution related to product delivery and processes

• Participate in product team meetings and communicate key updates to stakeholders

What we're looking for:

• At least 3 years of experience (in product administration or a similar administrative role preferred)

• Excellent verbal and written communication skills.

• Strong attention to detail and organizational skills

• Ability to manage multiple tasks and meet tight deadlines in a fast-paced environment

• Strong stakeholder coordination and communication skills

• Proficiency in Microsoft Office tools (Outlook, Word, PowerPoint)

Highly proficient in Microsoft Excel (critical for success in the role)

• Ability to manage and analyze large datasets

• Experience in creating and maintaining reports, templates, and trackers

• Comfortable using formulas, data validation, and reporting tools

• Experience using ERP systems (e.g., MYOB Advanced or similar)

• Strong problem-solving skills and ability to handle operational challenges

• Comfortable working with international suppliers, primarily across Asia

• Strong commercial awareness, including understanding of budgets and margins

Job Type: Full-time, Day Shift

Onsite (Iloilo Office): Bldg. 2, 2nd Floor, Nelly Garden, Jaro, Iloilo City

Onsite (Makati Office): 9th Floor, Room 901 Vicente Madrigal Building - 6793 Ayala Ave, Makati City