Receptionist and Office Administrator

DUTIES AND RESPONSIBILITIES:

Front Desk

• Provides front desk coverage and greets and welcomes guests as soon as they arrive at the office.
• Ensure office security by following safety procedures and managing visitor access (logbook and follow-ups).
• Answer incoming and calling forward ; taking messages and redirecting calls as required.
• Support all teams for mailing/courier to receive documents / goods and other deliveries. Including filling out any paperwork necessary for goods after receipt and ensuring no damaged items.

Office Administration

• Report and follow up on office maintenance or repair issues with building management.
• Coordinate with the housekeeper for cleaning areas.

• Arrange the meeting room and equipment ready to work.

• Coordinate and support internal activities and employee engagement events, such as monthly team events, employee activities, or company celebrations.

• Perform other duties as assigned.
  

  
  

KNOWLEDGE, SKILLS AND ABILITIES:

• Proficiency with Microsoft Office (Excel, Word, PowerPoint) and Google tools.
• Excellent communication and interpersonal skills for phone calls, writing capability for correspondence that needs to be sent internally and externally, and strong listening skills to follow instructions.
• Strong organizational and multitasking abilities.

EDUCATION AND EXPERIENCE:

• At least 1 year of experience as a Receptionist, Administrative or in a similar role.

WORKING CONDITIONS & SPECIAL REQUIREMENTS:

• Working office onsite 5 days a week (09:30 - 18:30)