Purchasing & Inventory Coordinator – Supply Chain | Tulsa, OK

Our client is seeking two experienced Purchasing & Inventory Coordinators I to support day‑to‑day procurement and materials management activities to ensure timely delivery of goods and services for operational and project needs. This role focuses on purchase order execution, order tracking, expediting, inventory coordination, and supplier communication. The coordinator works closely with internal teams in supply chain, operations, logistics, and finance to maintain accurate records and support efficient purchasing workflows.

Onsite | No Visa Sponsorship | No Relocation Assistance

Contract Duration: 6 months | W2

Work Schedule: Monday-Friday

Location: Candidates must reside within a reasonable daily commuting distance (up to 1 hour) | Local Tulsa-area candidates are strongly preferred

Requirements:

Purchase Order & Procurement Support

• Monitor open orders and follow up with suppliers to ensure on‑time delivery.
• Assist with gathering quotes and supplier information as requested by senior procurement staff.
• Create, process, and update purchase orders in the ERP system based on approved requisitions.
• Verify pricing, quantities, delivery dates, and supporting documentation prior to PO release.

Supplier Communication & Issue Resolution

• Escalate complex issues to Buyers or Supply Chain leadership as needed.
• Serve as a point of contact for suppliers regarding order status, delivery updates, and basic inquiries.
• Coordinate with suppliers to resolve shipment delays, missing documentation, or invoice discrepancies.

Inventory & Materials Coordination

• Support inventory tracking by updating receipts, delivery confirmations, and material movements in the ERP system.
• Communicate with warehouse and operations teams to verify material availability and delivery schedules.
• Assist with resolving receiving discrepancies and ensuring accurate documentation.

Systems, Compliance & Documentation

• Maintain accurate procurement and inventory records in the ERP system (Oracle or similar)
• Ensure purchasing activities follow established policies, approval limits, and audit requirements.
• Organize and retain documentation related to orders, supplier communication, and material receipts.

Cross‑Functional Collaboration

• Work with operations, logistics, engineering, and finance teams to support purchasing needs and material flow.
• Provide updates on order status, delivery timing, and potential impacts to schedules.
• Participate in process improvement efforts to streamline purchasing and inventory workflows.

Qualifications/Must-Haves:

• Problem solving and follow‑through.
• Continuous improvement mindset.
• Attention to detail and accuracy.
• Time management and prioritization.
• Supplier and stakeholder communication.
• Effective written and verbal communication skills.
• 3-5 years of experience in procurement, buying, or supply chain operations.
• Experience using ERP systems for purchasing and order tracking.
• Strong organizational, analytical, and problem‑solving skills.
• Working knowledge of purchase order processes and supplier communication.

Preferred Skills:

• Understanding of inventory processes and material flow.
• Knowledge of basic commercial terms (e.g., Incoterms)
• Experience supporting industrial, energy, or manufacturing environments.
• Familiarity with supplier performance metrics and basic cost analysis.
• Bachelor's degree in Supply Chain, Business, Finance, or related field, or equivalent experience.

Working Conditions:

• Onsite role in an office environment with regular interaction across internal teams and external suppliers.
• Occasional visits to warehouse or supplier locations may be required depending on business needs.