Administrative Coordinator

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Job Description: Administrative Coordinator

Client: Faith-based organization (church)
Reports to: Executive Pastor
Schedule: Per company policy, plus on-call as needed
Compensation: DOE, paid semi-monthly
Type: Full-time
Advancement: Next level up is a Manager role

Role Summary
Provides primary administrative and clerical support for the campus, managing the master calendar, meetings/events, and third-party interactions (vendors, rental clients, visitors). Keeps direct supervisor briefed on significant issues and is responsible for maintaining campus facilities at a high standard of excellence.

Key Responsibilities

• Manage phone line and inbox, responding to time-sensitive items and using brand-approved templates for email communications.
• Coordinate and manage campus event/space rentals, responding promptly to inquiries.
• Check in and check out campus visitors (ID verification, visitor badges, calendar logging) during office hours.
• Ensure facilities are unlocked, prepped, and ready ahead of scheduled meetings and events per checklist procedures.
• Receive, sort, and route incoming mail/packages, notifying recipients of arrival.
• Prepare executive and leadership meeting rooms/offices for scheduled on-campus meetings.
• Complete weekly facility and calendar audits (cleaning standards, event flow checklists, calendar accuracy).
• Process member/attendee documentation requests as needed (e.g., certificates), coordinating signature and pickup logistics.
• Ensure all campus events run on time, efficiently, and to a high standard per approved plans.

Requirements

• Complete basic audio/AV training.
• Perform other duties as assigned.
• Commitment to excellence, efficiency, and continuous improvement.

Skills Needed

• Strong administrative, organizational, and multitasking skills.
• Clear, professional communication (written and verbal).
• Reliability and follow-through on recurring operational checklists.
• Discreet, personable, and comfortable interacting with visitors, vendors, and leadership.