Senior Media Billing Specialist

We are seeking a Senior Media Billing Specialist to lead and optimize the media billing process within a dynamic and fast-paced financial operations team. This role is responsible for ensuring accurate, efficient, and timely handling of all billing activities related to media buys. The ideal candidate brings strong analytical capabilities, in-depth knowledge of media billing systems, and a proactive approach to identifying process improvements. This position also supports month-end close, audit readiness, and mentorship of junior team members.

Key Responsibilities

• Oversee and manage the end-to-end media billing process, ensuring accuracy and timeliness in invoice generation, reconciliation, and payments

• Audit and review media invoices for proper coding and compliance with contractual terms

• Investigate and resolve discrepancies between media buys, invoices, and payment records in collaboration with finance, media planning, and vendor teams

• Ensure compliance with internal financial policies and industry standards

• Generate and analyze billing reports, providing insights and recommendations for process optimization

• Support month-end and year-end close activities, including preparation of accruals and financial reports

• Lead and contribute to process improvement initiatives aimed at increasing operational efficiency

• Train and mentor junior billing specialists, promoting standardization and best practices in billing and reconciliation

• Assist in audit preparations, ensuring completeness and accuracy of billing documentation

• Work cross-functionally with internal teams, vendors, and external partners to streamline billing operations and address escalations

Required Qualifications

• Bachelors degree in Accounting, Finance, Business Administration, or a related field (preferred)

• 35+ years of experience in media billing, finance, or accounting within a media agency, marketing firm, or advertising company

• Strong familiarity with media billing systems and financial workflows

• Proficiency with platforms such as Mediaocean, Strata, NetSuite, QuickBooks, SAP, or similar

• Advanced Excel skills including Pivot Tables and VLOOKUPs

• Exceptional attention to detail and problem-solving capabilities

• Effective communication and interpersonal skills for stakeholder collaboration

• Ability to manage multiple priorities and meet tight deadlines

• Experience in process improvement and training junior team members is a plus