Accounts Payable Senior Coordinator

Duties and Responsibilities

• Ensures vendor invoices and travel/entertainment expenses comply with the Grants of Authority approval process, are accurately coded to the correct GL accounts or client/matter numbers, recorded in the proper period, and paid according to invoice terms.
• Reviews travel and entertainment claims to confirm proper documentation and approvals are in line with company policies.
• Processes bank transfers, including foreign currency requests as required.
• Supports audits by preparing requested sample data for Tax and other company departments.
• Handles and resolves routine internal and external inquiries regarding account status, including investigating and communicating resolution of discrepancies.
• Coordinates and communicates with the Accounts Payable team
• Assists with onboarding and training of new staff.
• Helps document and improve AP policies, procedures, and workflows.
• Supports process migration from local offices
• Distributes incoming invoices and reimbursement requests from shared mailboxes and dashboards across the team.
• Conducts quality checks on processed vendor invoices and expense claims.
• Performs other tasks as assigned by management.

Qualifications

• Bachelors degree in Accounting or Finance.
• 3-5 years of accounts payable or general accounting experience (preferred).
• Experience in a BPO or Shared Services environment is an advantage.
• Strong attention to detail and accuracy.
• Good command of written and spoken English.
• Proficiency in Microsoft Excel.
• Ability to work effectively under pressure.
• Highly motivated, with strong determination and interpersonal skills.
• Collaborative team player.
• Willingness to work rotating shifts and provide weekend support as needed.

Location: Makati

Work set-up: Hybrid (3x onsite 2 x WFH)

Schedule: Shifting schedule