Job Openings Payment Specialist

About the job Payment Specialist

1. Processing of Electronic Payments

  • Daily Tasks:

    • Execute payments according to the monthly payment run schedule.
    • Verify banking-related information in payment proposals and ensure all payment methods are covered in every payment run.
    • Liaise with entities for specific requests regarding payment proposals.
    • Coordinate with respective departments for bank or technical payment rejections and re-execute rejected payments in a timely and accurate manner.
    • Resolve ad-hoc payment queries.

2. Processing of Manual Payments

  • Daily Tasks:

    • Create manual payment instructions via the Electronic Banking System (EBS) based on MyRequest templates and re-execute rejected payments using appropriate EBS functions.
    • Ensure authorizers approve online requests.
    • Ensure all relevant SAP entries related to manual payments are posted in SAP.
    • Handle ad-hoc query resolution.
    • Process all manual payments and MyRequest templates prior to the value date and cutoff deadlines.
  • Monthly Tasks:

    • Ensure all manual payments and templates are processed before period-end deadlines.

3. Control and Compliance

  • Policy Compliance: Adhere strictly to Global Operating Guidelines, corporate policies, GBS procedures, and internal guidelines, ensuring entities also comply.
  • JSOX: Execute and document evidence for JSOX controls where designated as the control owner in JSOX GRM, ensuring full compliance for internal and external audits.

4. Analytical, Reporting, and Process Improvement

  • Analysis & Reporting: Ensure accurate payment processing to vendors, cross-checking vendor master data as needed, issuing market queries, and preparing reports for the Team Lead upon request.
  • Process Improvement: Review operational workflows continuously and monitor monthly KPI metrics to identify potential areas for process optimization in collaboration with the Team Lead.

5. Team, Stakeholder, and Project Support

  • Team & Projects: Provide operational support to the Team Lead and fellow Payment Specialists to achieve team targets and solve complex payment issues. Participate in cross-functional GBS and corporate initiatives/projects.
  • Entity Support: Deliver customer-focused service to entities, develop an understanding of entity-specific business/operational needs, and provide guidance on payment-related matters.