Assistant Finance and Admin Officer

Job Summary:

We are seeking an organized and detail-oriented Assistant Finance Manager to support our finance team with a focus on procurement activities, financial reporting and taxation. The ideal candidate will assist in managing financial operations, ensuring seamless procurement processes, reporting and optimizing resource allocation to achieve the company's financial goals.

Key Responsibilities:

1. Financial Management:

- Assist in preparing financial reports, budgets, and forecasts.

- Monitor and analyze financial performance, providing insights to improve resource allocation and reduce costs.

2. Procurement Support:

- Collaborate with product managers and product managers to develop and implement effective sourcing strategies.

- Monitor procurement processes and ensure compliance with organizational policies and budgetary constraints.

3. Vendor Management:

- Maintain relationships with suppliers and vendors, ensuring timely delivery and adherence to contracts.

- Evaluate supplier performance and recommend alternatives for cost-saving opportunities.

4. Data Analysis:

- Conduct financial analysis on expenses identifying trends and areas for improvement.

- Prepare comprehensive reports on procurement expenditures and savings.

5. Compliance and Auditing:

- Ensure procurement processes comply with local regulations and company policies.

- Assist in the review of financial transactions including review of journal entries and posting of accounts in Tally.

- Ensure that all transactions are properly supported, validated and approved.

- Assist in internal audits and reviews of financial transactions.

- Ensure compliance and timely renewal of business permits on all sites and tax deadlines.

6. Team Collaboration:

- Work closely with cross-functional teams, including operations, procurement, and sales.

- Provide support for finance-related training and development of the staff.

7. Filing

Oversee Files and Records Management systems (filing, retention, storage and safety) are in place

8. People

- Evaluation, appraisal, coaching and communicates performance deviations of personnel under his/her jurisdiction.

Qualifications:
- Bachelors degree in finance, Accounting, Business Administration, or a related field.
- CPA designation preferred.
- 3+ years of experience in finance, procurement, or related roles.
- Strong analytical and problem-solving skills.
- Excellent communication and interpersonal abilities.
- Proficiency in financial software and Microsoft Office Suite (Excel, PowerPoint).
- Understanding of procurement practices and financial regulations.

Location/Work Setup: On-site, Monday to Friday

• Semi-flexible schedule (start time between 8:30 AM 9:30 AM)

• Day shift

• Oniste - Makati City