Executive Assistant

Duties and Responsibilities:

• Assist and act in confidential capacity to the President & CEO in providing advanced and diversified secretarial support which includes email management, calendar management, and overall management of the day-to-day operation of the executive office
• Attend Management Committee meetings, take minutes, and monitor the progress of action items identified therein
• Coordinate on-site and off-site meetings and events including logistical requirements with Procurement Head.
• Coordinate local and foreign travel requirements such as flight booking, accommodations, and transportation in coordination with Procurement
• Act as a central liaison point for communication between the local, regional, and global Management Committee members and their direct reports thereby ensuring harmonization.
• Screen telephone calls, field enquiries, and proactively manage requests
• Collates, puts together, and finalizes presentation materials and reports of confidential in nature such as monthly business highlights, annual report, budget, etc. in coordination with the Management Committee and various unit heads.
• Collaborates with the Head of Strategic Planning and Project Management on all strategy-related requirements.
• Produce general correspondence and ensure proper information dissemination.
• Monitor deliverables and submission of required reports from various point persons.
• Manage all documents for approval and prioritize according to urgency
• Maintain a proper filing system of hard documents and soft library of reports/presentations originating from and incoming to the office of the PCEO
• Manage the receipt and payment of invoices.
• Resolve administration issues by identifying and coordinating solutions in a timely fashion

Qualifications:

• Graduate of any 4 year business management course
• With at least 5 years of Corporate Executive Assistant experience
• Dealing with a broad range of tasks as Executive Assistant to C-suite
• Comfortable in stressful and time pressured situations
• Clear skills in event management
• Excellent communication skills

Work Setup:

Location: Muntinlupa
Setup: Onsite - Monday to Friday - Dayshift

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