Accounts Payable Senior Coordinator

Responsibilities

• Review and process vendor invoices and travel & entertainment expense claims, ensuring adherence to approval workflows, correct GL or client/matter coding, accurate expense timing, and compliance with payment terms and tax regulations.
• Conduct compliance checks on travel and entertainment expenses to verify proper documentation and approvals in line with company policies.
• Process bank transfer requests, including foreign currency transactions when necessary.
• Support audit requirements by preparing requested reports and sample data for Tax and other internal departments.
• Address and resolve routine internal and external inquiries related to account status and payment discrepancies.
• Coordinate and communicate with the Accounts Payable teams in the office and other global/local offices.
• Assist with onboarding and training of new team members.
• Help improve and document accounts payable procedures, workflows, and best practices.
• Support the migration of AP processes from local offices to the Manila team.
• Assist in distributing invoices and reimbursement requests across team queues, dashboards, and shared mailboxes.
• Perform quality assurance reviews of processed invoices and expense reports.
• Contribute to process transition activities and execution.
• Assist in developing and maintaining process documentation.
• Carry out additional responsibilities as assigned by management.

Qualifications and Requirements

• Bachelor's degree in Accounting, Finance, Business Administration, or a related discipline.
• At least 3 years of experience in accounts payable or accounting functions is preferred.
• Background in a BPO or Shared Services environment is an advantage.
• Strong academic credentials with excellent written and verbal English communication skills.
• Highly detail-oriented with solid Microsoft Excel skills.
• Self-driven, adaptable, and able to perform efficiently under pressure.
• Willingness to work rotating shifts and provide weekend support when needed.

Location: Makati

Work set-up: Hybrid (3 days onsite, 2 days WFH)

Schedule: Graveyard (must be amenable to work in rotating schedule)