Workshop Supervisor

Job Summary

An established company in the Transport & Diversified Services industry is seeking an experienced and hands-on Workshop Supervisor to oversee daily workshop operations, coordinate vehicle maintenance activities, and ensure the company's fleet and equipment remain safe, reliable, and operational.

The successful candidate will supervise mechanics and technicians, manage preventive and corrective maintenance, monitor repair quality, and ensure efficient utilization of workshop resources. This role requires strong technical expertise, effective leadership, and a proactive approach to minimizing vehicle downtime and improving operational performance.

Key Responsibilities

1. Workshop Operations & Supervision

• Oversee daily workshop activities and ensure maintenance and repair tasks are completed efficiently.
• Supervise, guide, and coordinate mechanics, technicians, electricians, and other workshop personnel.
• Assign tasks based on maintenance priorities, technical requirements, and staff capabilities.
• Monitor workshop productivity, staff performance, and adherence to established procedures.
• Ensure proper use, maintenance, and storage of workshop tools, machinery, and equipment.
• Identify operational challenges and implement improvements to workshop efficiency.

2. Fleet Maintenance & Repairs

• Plan, coordinate, and monitor preventive and corrective maintenance for company vehicles and equipment.
• Oversee vehicle inspections, fault diagnosis, servicing, and mechanical repairs.
• Ensure maintenance work meets required technical standards and manufacturer recommendations.
• Monitor vehicle breakdowns, identify recurring mechanical problems, and recommend corrective actions.
• Coordinate emergency repairs to minimize disruptions to transport operations.
• Inspect completed repairs and ensure vehicles are safe and roadworthy before returning to service.

3. Spare Parts & Inventory Management

• Monitor the availability and utilization of spare parts, lubricants, tyres, and workshop consumables.
• Coordinate spare parts requests and procurement requirements with relevant departments.
• Maintain accurate records of spare parts issued, utilized, and remaining in stock.
• Ensure proper storage and handling of workshop materials, tools, and equipment.
• Identify opportunities to reduce wastage, unnecessary expenditure, and maintenance costs.

4. Health, Safety & Quality Control

• Ensure workshop operations comply with occupational health and safety requirements.
• Enforce the proper use of personal protective equipment (PPE) and safe working procedures.
• Conduct routine workshop inspections to identify potential hazards and unsafe practices.
• Maintain a clean, organized, and safe working environment.
• Ensure proper handling and disposal of used oils, chemicals, and other workshop waste.
• Investigate maintenance-related incidents and recommend preventive measures.

5. Reporting, Documentation & Cost Control

• Maintain accurate records of vehicle servicing, repairs, breakdowns, and maintenance schedules.
• Prepare regular reports on workshop performance, vehicle downtime, repair costs, and spare parts consumption.
• Monitor maintenance expenditure and support effective workshop budget management.
• Maintain updated vehicle maintenance histories, job cards, inspection reports, and service records.
• Identify cost-saving opportunities without compromising safety or repair quality.
• Provide timely updates to management on workshop activities, challenges, and resource requirements.

6. Coordination & Continuous Improvement

• Work closely with Transport, Fleet, Procurement, and Operations teams to ensure vehicle availability.
• Coordinate with external garages, suppliers, and service providers when specialized repairs are required.
• Support the training and professional development of workshop personnel.
• Recommend improvements to maintenance procedures, workshop systems, and operational efficiency.
• Communicate vehicle readiness, maintenance delays, and technical concerns to relevant departments.

Qualifications & Requirements

• Diploma or Bachelor's Degree in Mechanical Engineering, Automotive Engineering, Automobile Technology, or a related technical field.
• Minimum of 5 years of relevant experience in automotive or fleet maintenance, including at least 2 years in a supervisory role.
• Proven experience supervising workshop operations, mechanics, and technical maintenance teams.
• Strong technical knowledge of heavy commercial vehicles, diesel engines, mechanical systems, and preventive maintenance.
• Experience in the transport, logistics, fleet management, or related service industries.
• Ability to diagnose mechanical problems, coordinate repairs, and ensure quality maintenance work.
• Good knowledge of workshop health and safety standards and procedures.
• Strong understanding of spare parts management, maintenance planning, and cost control.
• Proficiency in Microsoft Office, particularly Excel and Word.
• Familiarity with computerized maintenance management systems (CMMS) or fleet maintenance software is an added advantage.
• Strong leadership, team management, and problem-solving skills.
• Excellent organizational, communication, and reporting skills.
• High level of integrity, accountability, and attention to detail.
• Ability to work under pressure, manage multiple maintenance priorities, and meet operational deadlines.
• A valid driving licence is an added advantage.

Key Performance Indicators (KPIs)

Performance will be assessed based on:

• Fleet availability and reduction of vehicle downtime.
• Timely completion of scheduled preventive maintenance.
• Quality and reliability of vehicle repairs.
• Workshop productivity and technician performance.
• Maintenance cost control and efficient spare parts utilization.
• Accuracy of maintenance records and reporting.
• Compliance with workshop safety and operational standards.
• Reduction of recurring breakdowns and mechanical failures.

Deadline:

23rd October 2026