Administrative Officer

Job Summary

CNS Group is seeking a highly organized Administrative Officer to support daily office operations within the Travel, Mobility & Logistics industry. The role involves managing documentation, maintaining records, assisting operational teams, and ensuring efficient administrative processes. The ideal candidate should be detail-oriented, professional, and capable of handling administrative tasks efficiently.

Key Responsibilities

• Provide day-to-day administrative and office support.
• Maintain physical and electronic filing systems and document control processes.
• Perform accurate data entry including invoices, client records, and operational data.
• Prepare letters, reports, and internal documentation as required.
• Maintain up-to-date client and supplier records.
• Support finance functions including invoice preparation, payment follow-ups, and reconciliation assistance.
• Assist in maintaining proper filing of contracts, LPOs, invoices, delivery notes, and payment tracking documents.
• Respond professionally to emails, phone calls, and client or supplier inquiries.
• Coordinate effectively with operations teams, drivers, management, and corporate clients.
• Ensure compliance with company policies and internal document control procedures.
• Maintain confidentiality of sensitive company information.
• Support preparation of compliance documentation for tenders, corporate clients, audits, and internal reviews.

Qualifications

• Diploma or Bachelors Degree in Administration, Office Management, or a related field
• 0–1+ years experience in an administrative or office support role
• Experience in a service-based organization is preferred
• Exposure to invoicing, data entry, or operational support is an added advantage
• Strong filing, record-keeping, and document control skills
• Proficiency in Microsoft Word and Excel
• Comfortable using email systems and shared folders
• Ability to prepare reports and internal documentation accurately
• Good verbal and written communication skills
• Ability to work independently with minimal supervision
• High level of organization, attention to detail, and timeliness
• Strong integrity, professionalism, and confidentiality
• Team-oriented mindset with willingness to learn and grow

Deadline

18th March 2026