PROJECT SECRETARY

Work Location: Assigned project sites (all projects located in Hanoi or nearby areas)

Working Hours: 48 hours/week, Monday - Saturday, 8:00 - 17:00 (lunch break 12:0013:00)

A. Job Responsibilities

• Receive documents and dossiers from departments submitted to the Project Management Board; check formatting compliance, submit for approval, and provide feedback to relevant departments.

• Monitor and update project progress as well as arising issues throughout the construction process.

• Arrange and register working schedules; prepare and organize meetings with partners and internal departments.

• Participate in planning, preparing agendas, and organizing conferences, workshops, and periodic meetings.

• Collect, consolidate, analyze, process, and present information for reporting purposes as required.

• Draft official documents; prepare paperwork, working conditions, and equipment; and develop reports when assigned.

• Manage and maintain proper storage of project documents and records.

• Receive and review documents under the Project Management Board, ensure correct formatting, submit for approval, and send feedback to related units.

• Perform other tasks assigned by the Department Manager and the Board of Directors.

B. Candidate Profile

• Bachelors degree or higher; preference for technical majors (Construction, Electrical Engineering, etc.).

• At least 5 years of experience in a similar role within large-scale projects.

• Good command of English for work purposes.

• Proficiency in MS Office and the ability to use relevant specialized software.

C. Benefits

• Salary: Negotiable.

• Competitive compensation and bonus package aligned with performance.

• Professional working environment.

• Full participation in social insurance per labor law, holiday gifts, 13th-month salary, and project bonuses.