Front Office/Team Assistant

Your Company

An international private equity fund.

Flat hierarchies, quick decision-making processes and a highly dynamic environment with daily contact with interesting, international clientele. 

Your Tasks & Responsibilities

We are looking for a personality who wants to combine their service qualities with demanding support. You always ensure a professional reception and act as a friendly contact person at the front desk and an important interface internally. 

Your tasks at a glance:

• Front Office Management (reception, telephone, customer/guest care including catering organization)
• Preparation and follow-up of meeting rooms; coordination of video conferences, preparation, and follow-up of meetings

• Managing the appointment administration for the investment managers (agenda, travel, logistics, Salesforce)
• Representing assistant colleagues during absences
• Expense/travel cost management
• Control of "action items", deadlines, appointments, etc.
• Correspondence in Italian/English
• Support in event organization
• Working with Salesforce.

What You Bring

• A positive attitude with a "can-do" approach.
• You have already gained initial professional experience in assistance, reception, or event management. We are open to any industry in which you have gained this experience. We also welcome applicants from the hotel industry, consulting, or agency environment.
• Italian is your mother tongue, and you speak English at level B2/C1; German is very welcome.
• You are proficient in using the MS Office package and collaboration tools like Zoom and Teams.
• You are motivated to work in an exciting and dynamic environment.
• You are exceptionally committed, reliable, and responsible.

Your Gain

A team with a strong team spirit. People who, like you, enjoy their work and want to make a difference. You will also meet supervisors who look forward to a trusting collaboration with you. You can expect a varied job and the opportunity to prove yourself

Your workplace is located in Milan and is well connected by public transport.

Office presence is mandatory.