Accounts Payable Assistant

Job Purpose

The job purpose of an Accounts Payable Assistant is to provide essential support to the Finance Operations Team by accurately and efficiently processing invoices and ensuring that payments are made promptlyplaying a crucial role in contributing to the overall financial health and operations of the organization. The role also includes active monitoring of Item Receipts, coordinating with vendors, and maintaining organized financial documentation.

Main Duties

Billing and Invoice Processing

• Receives and reviews Bills from Vendors, verifies its accuracy and completeness, and encodes it in Oracle Netsuite for payment processing.
  
  

Issue Resolution

• Monitors Item Receipt (IR) issues and coordinates with the respective teams for resolution.

• Performs follow-through with vendors on Item Receipt issues, particularly for Trade items, to ensure timely correction and processing.

Vendor Relations

• Communicates with Vendors regarding invoice discrepancies, IR-related concerns, payment issues, and other AP inquiries.

Records Management

• Leads in the sorting, filing, and maintenance of external and internal documents in the HQ Office.

• Maintains accurate and up-to-date records of invoices and AP documents, including management of BTG document storage.

Team Collaboration

• Works closely with the Finance team and cross-functional teams such as Purchasing (for IR concerns and pricing validation), Kitchen Operations (for IR issue escalation), and Logistics (to ensure timely transfer of documents and receipts).

• Coordinates with other departments as needed to support accurate and timely Accounts Payable processes.

Other duties and liaising tasks may be assigned.