Cloud Forces (“we,” “us,” “our”) is committed to protecting the privacy of all applicants who apply for roles within our company. This Job Application Privacy Policy (“Policy”) explains how we collect, use, share, and protect your personal information when you apply for a position with us.

1. Information We Collect

During the job application process, we may collect the following types of personal information:

• Personal Identification Information: Full name, address, phone number, email address, and any other contact information provided in your application.

• Professional Information: Resume details, cover letters, LinkedIn profiles, employment history, qualifications, education details, and any references you provide.

• Additional Information: Any other information you choose to share, such as skills, certifications, portfolio links, or special accommodations needed.

2. How We Use Your Information

We use your personal information solely for recruitment and hiring purposes, including:

• Processing Applications: To review, assess, and manage your application for the position you applied for.

• Communication: To communicate with you regarding your application status or potential interview schedules.

• Employment Screening: To verify the accuracy of information you provide, where applicable.

• Legal Compliance: To comply with applicable laws and regulations related to recruitment and employment.

3. How We Share Your Information

Your information will be shared only when necessary:

• Within Cloud Forces: Your application information will be accessible to the HR team and relevant hiring managers.

• With Third-Party Service Providers: We may use third-party services for recruitment assistance, background checks, or technical support. These providers are obligated to protect your information in accordance with our standards.

• Legal Obligations: We may disclose your personal information to comply with legal obligations, such as responding to lawful requests or court orders.

4. Data Retention

We retain your personal information for as long as necessary to complete the recruitment process. If your application is unsuccessful, we may retain your information for a limited period to consider you for future opportunities, unless you request deletion sooner. In any case, we will securely delete your data when no longer needed.

5. Security Measures

We take reasonable administrative, technical, and physical safeguards to protect your personal information from unauthorized access, use, or disclosure. This includes restricting access to your information only to those who need it for legitimate business purposes.

6. Your Rights

Depending on your jurisdiction, you may have the right to:

• Access and Correct: Request access to your personal information or correct inaccuracies.

• Withdraw Consent: Withdraw your application or request deletion of your personal information at any time.

• Data Portability: Receive a copy of your information in a commonly used format, where applicable.

If you would like to exercise these rights, please contact us using the details provided below.

7. Changes to This Policy

We may update this Policy from time to time. We encourage you to review it periodically to stay informed on how we protect your information.

8. Contact Us

If you have questions or concerns about this Policy or how your information is handled, please contact us at:

Cloud Forces

info@cloudforces.ca