Executive Assistant - Founder

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Looking for Executive Assistant to Founder, who is having proven record of more than 5 years work experience being Executive Assistant to a CXO/ Founder. 

They are someone who maintain discretion and confidentiality for all matters relating to the founder and excellent in communication. 

They should be familiar with office gadgets and scheduling applications (e.g., e-calendars, outlook, and print machines). 

They are someone who stays in Mumbai, currently serving notice period or willing to join within 15 days. 

  

What's for the Candidate

• Opportunity to work in a technology-driven, product-based, luxury interior designing start-up

• Best-in-class packages

• 21 Paid Holidays & 15 public holidays

• Insurance

• Tech tools/ assets

Job Responsibilities: 

• Supervise the office boy, housekeeping staff, and security to efficiently manage the Founder's calendar, scheduling appointments, meetings, and other event 

• Book travel & accommodations arrangements for the founder for all his trips and for any employees who are travelling for official purposes 

• Coordinate with internal and external stakeholders to ensure timely and seamless scheduling while prioritizing urgent and important tasks 

• Draft correspondence, presentations, and reports to be sent on behalf of and signed by the Founder 

• Handle the Founder's payments, bank transactions, credit card payments and updations and related procedures and ensure all financial processes are accurately executed with the necessary approvals. Handle login credentials securely and discreetly. 

• Manage all relevant documents related to banks, government agencies, and internal and external partners. Ensure accuracy, organization, and timely retrieval of documents as required 

• Monitor and renew all necessary memberships, such as club and hotel memberships, ensuring they are updated as needed 

• Assess and onboard new vendors based on their efficiency and quality standards for all official tasks along with Admin 

• Develop a fair understanding of the Founder's day to day requirements, as well as their family business, and proactively plan and execute tasks to meet those needs 

• Remind the Founder of upcoming urgent and important meetings and tasks, on a daily basis. Continuously coordinate with stakeholders to ensure the timely completion of tasks 

• Perform tasks that will free up the Founders time like ordering books, returning any materials, sending festive gifts and greetings to our stakeholders for Diwali, 

• Other duties, consistent with skills and experience, as directed by the Founder 

  

Mandatory Requirements: 

• Excellent MS Office knowledge 

• Excellent communication skills- written and verbal 

• Excellent Organizational and interpersonal skills 

• Proactive and multitasking skills 

  

Eligibility Criteria: 

Proven record of more than 5 years of work experience being EA to a CXO/ Founder 

Job Location: Kanjurmarg/Marine Drive, Mumbai WFO 6 days/week

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