Production and Invoicing Coordinator

Position Title: Production and Invoicing Coordinator

Work Set Up: Onsite

Schedule: 11:00 PM to 8:00 AM PH Time

Job Location: Clark Outsourcing - Building 35 Philexcel Business Park, Clark Pampanga

Quick Rundown:

We are seeking a dedicated and detail-oriented Admin Support & Coordinator to act as the operational backbone of our promotional products business. This role is designed for a "process-first" thinker who can replicate and document critical administrative functions to ensure no order stalls and no supplier communication is missed.

You will be responsible for managing the "administrative friction" of the business, specifically the bridge between Sage and QuickBooks, allowing the owner to focus entirely on sales and brand growth.

What You'll Do:

• Order Transition & Documentation: Replicate the owner's current workflow from Sales Order (Sage) to Invoice (QuickBooks). You will be tasked with documenting these steps into a standardized SOP.

• Supplier Liaison & Follow-up: Take full ownership of the "Purchase Order Lifecycle." This includes issuing POs, confirming supplier acknowledgments, and proactively monitoring for potential delays (including managing dedicated folders to ensure no communication is missed).

• Proof Coordination: Manage the back-and-forth of artwork proofs between suppliers and clients. Ensure revisions are handled swiftly and approvals are secured to keep production on schedule.

• Invoicing & Data Integrity: Ensure all Sage data translates accurately into QuickBooks for client invoicing. Maintain a clean "paper trail" for every project from inception to delivery.

• Administrative "Traffic Control": Act as the central point of contact for administrative inquiries, freeing the owner from manual backend tasks.

What We're Looking For:

• 3–5 years in high-volume administrative coordination or project management; experience in promotional products or print is a plus.

• Process-driven with a focus on accuracy and error prevention.

• Knowledgeable with industry software (Sage) and accounting platforms (QuickBooks).

• Strong, professional English communication for client and supplier interactions.

• Ownership mentality with attention to detail and commitment to completing tasks fully.

Why You'll Love Joining the CO Fam!

At Clark Outsourcing, we're redefining what it means to work in a BPO. This isn't your regular office setup - it's where careers flourish, friendships grow, and fun is always part of the deal. Our culture is unmatched (seriously, our team swears by it), and we promise you'll have to experience it yourself to believe it.

Here's what's in store for you:

Health and Welfare Benefits: HMO with prescription coverage, SSS, PhilHealth, Pag-IBIG, 13th-month pay, retirement benefits, and more.

Beyond Work: Enjoy our in-office swimming pool (lowkey flex!), CO Club gaming lounge, CSR involvement through CO Stars, scholarship programs, and access to CO Academy for growth.

Travel Opportunities: We send at least 20 staff per year to visit our clients in the US, UK, and Australia, giving you international exposure and experience.

Leave Benefits: Paid holidays, Earned PTO on your first month, Wellness leave (no questions asked), plus special leaves like bereavement, parental leave, and Magna Carta leave.

Extra Perks: Salary loans up to PHP 1M (via BPI), CO Swag Bag, birthday and anniversary tokens, and our COol & flexible workplace.

Growth and Recognition: Yearly performance appraisals, career advancement programs, CO League events, and guidance from our amazing Coaches!

At CO, it's not just about work - it's about loving where you work. Ready to experience the best workplace ever? We can't wait to welcome you to the team!