Senior Executive Assistant

Position Title: Senior Executive Assistant

Work Set Up: On-site

Schedule: 11:00 PM - 8:00 AM PH Time

Job Location: Clark Outsourcing - Building 35 Philexcel Business Park, Clark Pampanga

Quick Rundown:

We are seeking a highly organized and stable Senior Executive Assistant (EA1) to serve as the primary administrative backbone of a fast-paced performing arts theater. This role will oversee daily communications, financial administration, and operational coordination while supervising a junior EA to ensure seamless coverage throughout the week.

EA1 will be the main point of contact during weekday business hours and must demonstrate strong leadership, accountability, and proficiency in financial systems.

What You'll Do:

• Monitor and manage incoming phone calls, including patron inquiries.
• Respond to low-level inquiries using pre-written FAQs (tickets, parking, show details).
• Serve as receptionist for executive team (Miles, Ida, Gary); document calls for follow-ups.
• Monitor primary company email and delegate messages appropriately.
• Coordinate and schedule meetings (virtual and in-person).
• Maintain organized digital records and communication logs.

Financial & Bookkeeping Support

• Manage QuickBooks (estimates, proposals, deposit invoices, settlements).

• Process financial reconciliations following 3–5 weekly shows.

• Assist in transitioning bookkeeping systems (FreshBooks QuickBooks).
• Maintain accurate reporting and documentation.

Leadership & Oversight

• Provide guidance and oversight to EA2.
• Ensure consistent coverage and task delegation.
• Maintain high standards of organization and operational stability.

What We're Looking For:

• 3+ years experience as an Executive Assistant or Senior Administrative Assistant.

• Strong proficiency in QuickBooks.

• Exceptional organizational and delegation skills.

• Professional phone and email communication.

• Strong attention to detail.

• Process-oriented and proactive mindset.

• Ability to thrive in a high-show-volume environment.
  

Why You’ll Love Joining the CO Fam!

At Clark Outsourcing, we're redefining what it means to work in a BPO. This isn't your regular office setup - it's where careers flourish, friendships grow, and fun is always part of the deal. Our culture is unmatched (seriously, our team swears by it), and we promise you'll have to experience it yourself to believe it.

Here's what's in store for you:

Health and Welfare Benefits: HMO with prescription coverage, SSS, PhilHealth, Pag-IBIG, 13th-month pay, retirement benefits, and more.

Beyond Work: Enjoy our in-office swimming pool (lowkey flex!), CO Club gaming lounge, CSR involvement through CO Stars, scholarship programs, and access to CO Academy for growth.

Travel Opportunities: We send at least 20 staff per year to visit our clients in the US, UK, and Australia, giving you international exposure and experience.

Leave Benefits: Paid holidays, Earned PTO on your first month, Wellness leave (no questions asked), plus special leaves like bereavement, parental leave, and Magna Carta leave.

Extra Perks: Salary loans up to PHP 1M (via BPI), CO Swag Bag, birthday and anniversary tokens, and our COol & flexible workplace.

Growth and Recognition: Yearly performance appraisals, career advancement programs, CO League events, and guidance from our amazing Coaches!

At CO, its not just about work - it's about loving where you work. Ready to experience the best workplace ever? We can't wait to welcome you to the team!