Executive Assistant

Position Title: Executive Assistant

Work Set Up: On-Site

Schedule: 11:00 PM - 8:00 AM PHT

Job Location: Clark Outsourcing - Building 35 Philexcel Business Park, Clark Pampanga

Quick Rundown:

We are seeking a highly organized and proactive Administrative Assistant to provide comprehensive support across multiple departments. This role requires adaptability, strong organizational skills, and the ability to manage changing priorities. The ideal candidate will assist various teams to ensure smooth day-to-day operations and effective communication between departments.

What You'll Do:

• Provide administrative support to different departments as needed

• Manage and maintain schedules, calendars, and appointments for team members across departments, including confirmations and follow-ups

• Arrange and manage travel and related services

• Transcribe meeting notes and create tasks and follow-ups

• Perform data entry and manage contact records in CRM systems

• Interact with clients to ensure data accuracy and support client communications

• Assist with onboarding and contracting needs for newly recruited advisors

• Manage expense reporting for multiple teams

• Answer phones, transfer calls, and handle general inquiries

• Organize and manage email communications

• Assist in creating reports, manuals, processes, agendas, correspondence, and memoranda

• Create and manage drip correspondence for various levels of communication

What We're Looking For:

• High school degree or equivalent

• Excellent oral and written communication and customer service skills

• Strong attention to detail and ability to manage multiple tasks

• Professional phone presence

• Team player with a can-do attitude and discretion

• Ability to adapt to changing priorities and work independently

• Proficiency in MS Outlook, MS Word, and MS Excel, along with online meeting platforms (Zoom/GoToWebinar)

Why You'll Love Joining the CO Fam!

At Clark Outsourcing, were redefining what it means to work in a BPO. This isn't your regular office setup --its where careers flourish, friendships grow, and fun is always part of the deal. Our culture is unmatched (seriously, our team swears by it), and we promise you'll have to experience it yourself to believe it.

Here's what's in store for you:

Health and Welfare Benefits: HMO with prescription coverage, SSS, PhilHealth, Pag-IBIG, 13th-month pay, retirement benefits, and more.

Beyond Work: Enjoy our in-office swimming pool (lowkey flex!), CO Club gaming lounge, CSR involvement through CO Stars, scholarship programs, and access to CO Academy for growth.

Travel Opportunities: We send at least 20 staff per year to visit our clients in the US, UK, and Australia, giving you international exposure and experience.

Leave Benefits: Paid holidays, Earned PTO on your first month, Wellness leave (no questions asked), plus special leaves like bereavement, parental leave, and Magna Carta leave.

Extra Perks: Salary loans up to PHP 1M (via BPI), CO Swag Bag, birthday and anniversary tokens, and our COol & flexible workplace.

Growth and Recognition: Yearly performance appraisals, career advancement programs, CO League events, and guidance from our amazing Coaches!

At CO, its not just about work -- it's about loving where you work. Ready to experience the best workplace ever? We cant wait to welcome you to the team!