About the job Executive Assistant
Position Title: Executive Assistant
Reports To: Partner, Partner Advisor
Primary Relationships: Partner Team
Date: September 2024
Schedule: 11:00 PM - 8:00 AM PHT
Responsibilities:
Provide multi-functional, remote administrative and project management support to the Director of Operations and Operations Manager
Manage the Director of Operations' calendar, schedule appointments, and coordinate meetings, ensuring all relevant parties are informed and prepared
Organize and prioritize incoming emails in multiple inboxes, and tag, respond, or file as needed
Oversee Monday.com automation to improve workflow efficiency within the Operations department
Prepare and distribute meeting agendas, notes, reports, presentations, and other documents
Conduct research and gather information to support decision-making
Coordinate travel arrangements, including flights, accommodations, and transportation when requested
Maintain confidential files and records, ensuring accuracy and accessibility
Assist in writing Standard Operating Procedures (SOPs) and formatting documents to align with the company’s standard filing system
Conduct audits to ensure compliance and optimize operational processes
Handle ad-hoc administrative tasks and projects as assigned
Assist with various operational tasks and support departmental objectives
Qualifications:
Strong verbal and written communication skills
Detail-oriented with excellent organizational abilities
Proficient in Microsoft Office and Google Suite
Familiarity with Monday.com
Proven experience as a seasoned Executive Assistant