Executive Assistant

Position Title: Executive Assistant

Reports To: Partner, Partner Advisor

Primary Relationships: Partner Team

Date: September 2024

Schedule: 11:00 PM - 8:00 AM PHT


Responsibilities:

• Organize and manage the Director of Operations' calendar, scheduling appointments, meetings, and coordinating events

• Oversee multiple inboxes by prioritizing, tagging, responding to, or filing emails as needed to ensure smooth communication

• Utilize Monday.com to oversee and automate workflows, ensuring optimal efficiency within the Operations department

• Collaborate with department leaders to implement project management tools and systems that support overall business objectives

• Develop and build efficient systems based on the strategic vision of the department leaders, ensuring alignment with operational goals

• Continuously optimize processes for improved performance and scalability

• Assist in drafting and formatting Standard Operating Procedures (SOPs) to standardize and streamline operations, ensuring consistency and compliance

• Conduct regular audits to ensure compliance with internal standards and external regulations

• Identify opportunities for process improvements and ensure operational practices adhere to company guidelines

• Prepare informational briefs, reports, meeting agendas, and presentations to support decision-making and department communication

• Coordinate travel for the Director of Operations and team members, including flights, accommodations, and transportation for retreats and meetings

• Coordinate and facilitate communication between internal teams and external stakeholders, ensuring alignment and timely information sharing

• Provide administrative support for additional projects and tasks as assigned by department leadership, contributing to the overall success of operational objectives

Qualifications:

• Strong verbal and written communication skills

• Detail-oriented with excellent organizational abilities

• Proficient in Microsoft Office and Google Suite

• Familiarity with Monday.com

• Proven experience as a seasoned Executive Assistant