About the job Executive Assistant
Position Title: Executive Assistant
Work Set Up: On-Site
Schedule: 11:00 PM - 8:00 AM PHT
Job Location: Clark Outsourcing - Building 35 Philexcel Business Park, Clark Pampanga
Quick Rundown:
The Executive Assistant supports the Director of Operations by managing calendars, emails, and schedules, ensuring smooth communication and efficient workflows. The role involves streamlining processes, ensuring compliance, and facilitating communication between internal teams and external stakeholders. Additionally, the Executive Assistant provides administrative support for various projects, contributing to the overall success of the departments operational goals.
What You'll Do:
Organize and manage the Director of Operations' calendar, scheduling appointments, meetings, and coordinating events
Oversee multiple inboxes by prioritizing, tagging, responding to, or filing emails as needed to ensure smooth communication
Utilize Monday.com to oversee and automate workflows, ensuring optimal efficiency within the Operations department
Collaborate with department leaders to implement project management tools and systems that support overall business objectives
Develop and build efficient systems based on the strategic vision of the department leaders, ensuring alignment with operational goals
Continuously optimize processes for improved performance and scalability
Assist in drafting and formatting Standard Operating Procedures (SOPs) to standardize and streamline operations, ensuring consistency and compliance
Conduct regular audits to ensure compliance with internal standards and external regulations
Identify opportunities for process improvements and ensure operational practices adhere to company guidelines
Prepare informational briefs, reports, meeting agendas, and presentations to support decision-making and department communication
Coordinate travel for the Director of Operations and team members, including flights, accommodations, and transportation for retreats and meetings
Coordinate and facilitate communication between internal teams and external stakeholders, ensuring alignment and timely information sharing
Provide administrative support for additional projects and tasks as assigned by department leadership, contributing to the overall success of operational objectives
What We're Looking For:
Strong verbal and written communication skills
Detail-oriented with excellent organizational abilities
Proficient in Microsoft Office and Google Suite
Familiarity with Monday.com
- Proven experience as a seasoned Executive Assistant
Why You'll Love Joining the CO Fam!
At Clark Outsourcing, were redefining what it means to work in a BPO. This isnt your regular office setup --its where careers flourish, friendships grow, and fun is always part of the deal. Our culture is unmatched (seriously, our team swears by it), and we promise youll have to experience it yourself to believe it.
Heres whats in store for you:
Health and Welfare Benefits: HMO with prescription coverage, SSS, PhilHealth, Pag-IBIG, 13th-month pay, retirement benefits, and more.
Beyond Work: Enjoy our in-office swimming pool (lowkey flex!), CO Club gaming lounge, swimming pool, CSR involvement through CO Stars, scholarship programs, and access to CO Academy for growth.
Travel Opportunities: We send at least 20 staff per year to visit our clients in the US, UK, and Australia, giving you international exposure and experience.
Leave Benefits: Paid holidays, Earned PTO on your first month, Wellness leave (no questions asked), plus special leaves like bereavement, parental leave, and Magna Carta leave.
Extra Perks: Salary loans up to PHP 1M (via BPI), CO Swag Bag, birthday and anniversary tokens, and our COol & flexible workplace.
Growth and Recognition: Yearly performance appraisals, career advancement programs, CO League events, and guidance from our amazing Coaches!
At CO, its not just about work -- it's about loving where you work. Ready to experience the best workplace ever? We cant wait to welcome you to the team!