About the job Executive Administrative Assistant
Position Title: Executive Administrative Assistant
Reports To: Partner, Partner Advisor
Primary Relationships: Partner Team
Date: November 2024
Schedule: 9:00 PM - 6:00 AM PHT
Summary:
The Executive Administrative Assistant will primarily focus on scheduling tasks to ensure smooth and efficient operations. In addition, this role requires a highly organized, proactive, and adaptable individual who will handle various administrative responsibilities to support the executive and management team.
Responsibilities:
Scheduling:
Input new clients into the Electronic Medical Records (EMR) system
Schedule and staff for all patients, ensuring optimal coverage and care
Track and monitor pending referrals and start of care.
Receive and respond to inbound client, family member, and field team call inquiries
Collect and review client needs to support ongoing and new scheduling requirements, leveraging clinical skillset and scheduling database for support
Promote quality, continuity, and safety of a client's care by adhering to quality standards
Administrative Support:
Provide administrative support to the executive and management team in various aspects of the business
Prepare and edit correspondence, reports, and presentations
Assist in organizing company events, meetings, and appointments
Perform general administrative tasks such as data entry, filing, and document management
Handle confidential information with discretion and professionalism
Prepare and maintain accurate records, reports, and documentation
Assist with project management and coordination of special projects as needed
Qualifications:
Proven experience as an Administrative Assistant or in a similar administrative role
Technologically proficient and adaptable to various software applications with minimal training
Strong written and verbal communication abilities
Experience in Sales or Customer Support is a plus
Excellent organizational and time management skills
Proficiency in Microsoft Office Suite and other relevant software
Ability to multitask and prioritize tasks effectively
High level of professionalism and attention to detail
Flexibility and adaptability to take on different roles as needed