Executive Assistant (Healthcare)

Position Title: Executive Assistant (Healthcare)

Work Set Up: On-Site

Schedule: 10:00 PM - 7:00 AM PHT

Job Location: Clark Outsourcing - Building 35 Philexcel Business Park, Clark Pampanga

Quick Rundown:

We are seeking a highly organized and proactive Executive Assistant (Healthcare) with a strong background in healthcare, recruiting, and scheduling. This role involves supporting executive leadership, managing recruitment pipelines, and ensuring seamless scheduling operations. The ideal candidate will thrive in a fast-paced environment, demonstrate exceptional communication skills, and maintain a high level of professionalism.

What You'll Do:

• Recruiting Assistance:

  • Coordinate and manage the recruitment process, including posting job openings, screening resumes, and scheduling interviews

  • Maintain and update candidate pipelines in the applicant tracking system (ATS)

  • Communicate with candidates to coordinate interviews and follow-ups

  • Collaborate with hiring managers to ensure a smooth recruitment process
    
    

• Scheduling and Coordination:

  • Organize and maintain detailed schedules for staff and clients

  • Ensure efficient allocation of resources to meet organizational needs

  • Coordinate with healthcare professionals to arrange patient appointments and staffing schedules
    
    

• Administrative Tasks:

  • Handle email correspondence and respond to inquiries on behalf of the executive team

  • Create and maintain detailed records, databases, and spreadsheets

  • Assist with other administrative tasks as needed

What We're Looking For:

• Proven experience as an Executive Assistant, Virtual Assistant, or similar role

• Excellent organizational and time management skills

• Strong written and verbal communication skills

• Proficiency in using scheduling and project management tools

• Ability to multitask and prioritize effectively in a dynamic environment

• High level of professionalism and discretion

Preferred Qualifications (a Plus):

• Experience in recruitment or talent acquisition

• Background in healthcare administration or coordination

• Familiarity with healthcare software and systems

• Knowledge of applicant tracking systems (ATS)

• Experience coordinating with healthcare professionals and managing staffing schedules

• Advanced proficiency in Microsoft Office Suite and CRM platforms

Why You'll Love Joining the CO Fam!

At Clark Outsourcing, were redefining what it means to work in a BPO. This isn't your regular office setup-its where careers flourish, friendships grow, and fun is always part of the deal. Our culture is unmatched (seriously, our team swears by it), and we promise you'll have to experience it yourself to believe it.

Here's what's in store for you:

Health and Welfare Benefits: HMO with prescription coverage, SSS, PhilHealth, Pag-IBIG, 13th-month pay, retirement benefits, and more.

Beyond Work: Enjoy our in-office swimming pool (lowkey flex!), CO Club gaming lounge, CSR involvement through CO Stars, scholarship programs, and access to CO Academy for growth.

Travel Opportunities: We send at least 20 staff per year to visit our clients in the US, UK, and Australia, giving you international exposure and experience.

Leave Benefits: Paid holidays, Earned PTO on your first month, Wellness leave (no questions asked), plus special leaves like bereavement, parental leave, and Magna Carta leave.

Extra Perks: Salary loans up to PHP 1M (via BPI), CO Swag Bag, birthday and anniversary tokens, and our COol & flexible workplace.

Growth and Recognition: Yearly performance appraisals, career advancement programs, CO League events, and guidance from our amazing Coaches!

At CO, its not just about work - it's about loving where you work. Ready to experience the best workplace ever? We cant wait to welcome you to the team!