Executive Assistant

Position Title: Executive Assistant

Work Set Up: On-site

Schedule: 10:00 PM - 7:00 AM PHT

Job Location: Clark Outsourcing - Building 35 Philexcel Business Park, Clark Pampanga

Quick Rundown:

We are seeking a highly skilled and tech-savvy Executive Assistant (EA) to support a dynamic entrepreneur managing multiple businesses. This role requires a proactive, detail-oriented, and highly adaptable professional who can handle executive-level support, business operations, and technology-driven initiatives. The ideal candidate is not only an exceptional organizer but also has an understanding of AI.

What You'll Do:

Executive Support & Operations

• Manage complex schedules, appointments, and travel arrangements across multiple businesses

• Handle email correspondence, draft responses, and manage executive communications

• Prepare reports, presentations, and executive summaries

• Coordinate high-level meetings, board discussions, and strategic planning sessions

• Maintain confidential records, contracts, and legal documents

Technology & Digital Presence

• Assist in managing and optimizing membership platforms and digital communities

• Oversee website updates and coordinate with developers on web-related tasks

• Support AI-driven initiatives and workflow automation to enhance productivity

Business Growth & Strategy

• Conduct market research and competitor analysis to support business decisions

• Help implement and track KPIs across different ventures

• Facilitate strategic partnerships and networking opportunities

• Assist with financial transactions, budgeting, and reporting

Client & Membership Management

• Act as a point of contact for high-value clients and business partners

• Provide customer support for membership-related inquiries

• Coordinate webinars, live events, and community engagement activities

What We're Looking For:

• 3+ years of experience as an Executive Assistant, preferably supporting C-level executives or entrepreneurs.

• Looking for someone with strong experience supporting executives in a one-on-one setup.
• Must be skilled in calendar management coordinating across time zones, organizing meetings, and helping manage the executives time effectively.
• Must have solid experience in email management including organizing inboxes, drafting replies, prioritizing messages, and identifying urgent items.
• A background in travel arrangements, reservations, and light event coordination is a plus.
• The candidate should be strategic, not just task-oriented someone who can anticipate needs, think ahead, and help streamline the executives workflow.
• Highly organized, detail-oriented, and comfortable managing sensitive or confidential information.
• Must have excellent communication skills (written and verbal).
• Should be proactive, dependable, and able to work independently with minimal supervision.

Why Youll Love Joining the CO Fam!

At Clark Outsourcing, were redefining what it means to work in a BPO. This isnt your regular office setup --its where careers flourish, friendships grow, and fun is always part of the deal. Our culture is unmatched (seriously, our team swears by it), and we promise youll have to experience it yourself to believe it.

Heres whats in store for you:

Health and Welfare Benefits: HMO with prescription coverage, SSS, PhilHealth, Pag-IBIG, 13th-month pay, retirement benefits, and more.

Beyond Work: Enjoy our in-office swimming pool (lowkey flex!), CO Club gaming lounge, CSR involvement through CO Stars, scholarship programs, and access to CO Academy for growth.

Travel Opportunities: We send at least 20 staff per year to visit our clients in the US, UK, and Australia, giving you international exposure and experience.

Leave Benefits: Paid holidays, Earned PTO on your first month, Wellness leave (no questions asked), plus special leaves like bereavement, parental leave, and Magna Carta leave.

Extra Perks: Salary loans up to PHP 1M (via BPI), CO Swag Bag, birthday and anniversary tokens, and our COol & flexible workplace.

Growth and Recognition: Yearly performance appraisals, career advancement programs, CO League events, and guidance from our amazing Coaches!

At CO, its not just about work -- it's about loving where you work. Ready to experience the best workplace ever? We cant wait to welcome you to the team!