Accounts Payable Specialist

Position Title: Accounts Payable Specialist

Reports To: Partner, Partner Advisor

Primary Relationships: Partner Team

Date: October 2024

Schedule: 11:00 PM - 8:00 AM PHT

Summary:

The Accounts Payable Specialist is responsible for managing the full cycle of accounts payable activities, including processing invoices, reconciling vendor/customer statements, ensuring timely payments, and maintaining accurate financial records. This role involves working closely with vendors/customers and internal departments to support efficient and accurate payment processes and to ensure compliance with company policies and regulatory requirements.


Responsibilities:

• Process, review, and manage accounts payable transactions

• Communicate with departments to enter, verify, and review vendor invoices

• Reconcile accounts payable details for major business partners

• Support the entry of weekly invoices and create payment lists

• Review and approve corporate card transactions and personal expense reports.

• Perform month-end reconciliation of vendor payables and manage scheduled costs

• Analyze aged accounts payable (AP), identifying trends and expected payments by vendor

• Monitor and manage the aging of accounts payable

• Conduct periodic comparisons and analysis of trade payables

• Handle disputes with business partners and assist in preparing periodic settlements

• Process final Accounts Payable results in ERP (SAP)

• Handle advance payment processing

• Analyze financial data to identify trends, variances, and areas for improvement

• Support strategic planning by providing analysis for managerial decision-making

• Identify and implement process improvements within the accounting operations

• Participate in system implementations and upgrades

• Collaborate closely with procurement, finance, and other departments to ensure accuracy and consistency in financial reporting

• Provide guidance and support to internal teams as needed

Qualifications:

• 2+ years of experience in accounting or a related field

• Bachelor’s degree in Accounting, Finance, or a related field

• Proficiency in Excel, including advanced functions (e.g., VLOOKUP, filtering)

• Prior experience with SAP FICO module

• Strong analytical and problem-solving skills

• Excellent communication skills and the ability to collaborate effectively across teams

• Strong organizational skills and attention to detail

• Ability to prioritize tasks and meet deadlines

• Ability to process high volumes of data with accuracy and efficiency

• Willingness to work extended hours and weekends, as needed

• Demonstrated respectfulness, approachability, and a team-oriented attitude