About the job Executive Assistant
Position Title: Executive Assistant
Work Set Up: Onsite
Schedule: 10:00 PM to 7:00 AM PH Time
Job Location: Clark Outsourcing - Building 35 Philexcel Business Park, Clark Pampanga
Quick Rundown:
We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative and operational support to senior leadership. The ideal candidate will be responsible for managing schedules, coordinating communications, overseeing administrative processes, and ensuring the executive's day-to-day activities run efficiently.
This role requires excellent communication skills, strong organizational abilities, discretion when handling confidential information, and the capacity to manage multiple priorities simultaneously.
What You’ll Do:
Executive Calendar Management
Manage and maintain executive calendars, including scheduling meetings, appointments, and events.
Coordinate internal and external meetings across multiple time zones.
Prioritize appointments based on business needs and executive preferences.
Ensure executives are adequately prepared for meetings through agenda preparation and document organization.
Communication Management
Monitor and manage executive email inboxes.
Draft, proofread, and send professional correspondence on behalf of executives.
Screen incoming calls and messages and determine priority levels.
Serve as a primary liaison between executives and internal/external stakeholders.
Meeting Coordination
Schedule and organize meetings, conferences, and virtual sessions.
Prepare meeting agendas, presentations, reports, and supporting documents.
Record meeting minutes and track action items.
Follow up with stakeholders to ensure completion of assigned tasks.
Administrative Support
Prepare reports, spreadsheets, presentations, and business documents.
Maintain organized filing systems and digital records.
Assist in data gathering and report generation.
Manage document workflows and approvals.
Travel and Logistics Coordination
Arrange domestic and international travel accommodations.
Book flights, hotels, transportation, and itineraries.
Prepare travel schedules and expense reports.
Handle travel-related administrative requirements.
Project Coordination
Support executives with project tracking and task management.
Coordinate with various departments to gather updates and reports.
Monitor deadlines and ensure project milestones are met.
Assist in process improvement initiatives.
Confidentiality and Compliance
Handle sensitive information with professionalism and discretion.
Ensure compliance with company policies and procedures.
Maintain confidentiality regarding executive communications and business operations
What We’re Looking For:
3–5 years of Executive Assistant or administrative support experience
Strong organizational and calendar management skills
Excellent written and verbal English communication skills
Detail-oriented and highly organized
Able to work independently and manage multiple priorities
Professional and confident when communicating with internal and external stakeholders
Why You’ll Love Joining the CO Fam!
At Clark Outsourcing, we’re redefining what it means to work in a BPO. This isn’t your regular office setup - it’s where careers flourish, friendships grow, and fun is always part of the deal. Our culture is unmatched (seriously, our team swears by it), and we promise you’ll have to experience it yourself to believe it.
Here’s what’s in store for you:
Health and Welfare Benefits: HMO with prescription coverage, SSS, PhilHealth, Pag-IBIG, 13th-month pay, retirement benefits, and more.
Beyond Work: Enjoy our in-office swimming pool (lowkey flex!), CO Club gaming lounge, CSR involvement through CO Stars, scholarship programs, and access to CO Academy for growth.
Travel Opportunities: We send at least 20 staff per year to visit our clients in the US, UK, and Australia, giving you international exposure and experience.
Leave Benefits: Paid holidays, Earned PTO on your first month, Wellness leave (no questions asked), plus special leaves like bereavement, parental leave, and Magna Carta leave.
Extra Perks: Salary loans up to PHP 1M (via BPI), CO Swag Bag, birthday and anniversary tokens, and our COol & flexible workplace.
Growth and Recognition: Yearly performance appraisals, career advancement programs, CO League events, and guidance from our amazing Coaches!
At CO, it’s not just about work - it's about loving where you work. Ready to experience the best workplace ever? We can’t wait to welcome you to the team!