Executive Assistant

Position Title: Executive Assistant

Work Set Up: On-site

Schedule: 4:00 PM - 1:00 AM PHT

Job Location: Clark Outsourcing - Building 35 Philexcel Business Park, Clark Pampanga

Quick Rundown:

As an Executive Assistant to the Director, you will play a key role in enhancing the Director’s effectiveness by providing high-level support across a range of administrative, organizational, and project-based tasks. You will act as a gatekeeper, liaison, and trusted right-hand, ensuring smooth operations and enabling the Director to focus on strategic priorities.

What You’ll Do:

• Manage and coordinate the Director’s calendar, meetings, and travel arrangements

• Screen and manage communications including emails, calls, and correspondence

• Prepare reports, presentations, meeting agendas, and minutes via online

• Support the coordination and tracking of key business initiatives

• Assist with personal and business-related errands or tasks as required

• Liaise with internal teams, clients, and external stakeholders on behalf of the Director

• Maintain confidential and sensitive information with discretion and professionalism

• Monitor deadlines, follow up on outstanding items, and keep the Director on track

• Handle basic bookkeeping, invoice tracking, or financial document organisation where needed

• Provide ad hoc support on HR, marketing, or operational initiatives depending on business needs

What We’re Looking For:

• Proven experience in a Personal Assistant, Executive Assistant, or Office Manager role

• Excellent organisational and time-management skills.

• Strong written and verbal communication abilities

• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams)

• Ability to work independently, manage competing priorities, and exercise initiative

• High degree of professionalism, discretion, and confidentiality

Why You’ll Love Joining the CO Fam!

At Clark Outsourcing, we’re redefining what it means to work in a BPO. This isn’t your regular office setup - it’s where careers flourish, friendships grow, and fun is always part of the deal. Our culture is unmatched (seriously, our team swears by it), and we promise you’ll have to experience it yourself to believe it.

Here’s what’s in store for you:

Health and Welfare Benefits: HMO with prescription coverage, SSS, PhilHealth, Pag-IBIG, 13th-month pay, retirement benefits, and more.

Beyond Work: Enjoy our in-office swimming pool (lowkey flex!), CO Club gaming lounge, CSR involvement through CO Stars, scholarship programs, and access to CO Academy for growth.

Travel Opportunities: We send at least 20 staff per year to visit our clients in the US, UK, and Australia, giving you international exposure and experience.

Leave Benefits: Paid holidays, Earned PTO on your first month, Wellness leave (no questions asked), plus special leaves like bereavement, parental leave, and Magna Carta leave.

Extra Perks: Salary loans up to PHP 1M (via BPI), CO Swag Bag, birthday and anniversary tokens, and our COol & flexible workplace.

Growth and Recognition: Yearly performance appraisals, career advancement programs, CO League events, and guidance from our amazing Coaches!

At CO, it’s not just about work - it's about loving where you work. Ready to experience the best workplace ever? We can’t wait to welcome you to the team!