Project Assistant (Outsourced 1 year contract)

About IP&E GBA, a company of Citadel Pacific Group

IP&E GBA Ltd. is a leading LPG supplier serving Hong Kong and Macau, offering a diverse portfolio of renowned brands including Esso, Mobil, and Shell. IP&E GBA Ltd. is committed to offering high-quality products and value customer experience through our extensive distribution network, intensive industry expertise and professional customer service representative continuously. We also have a strong commitment to sustainable development and put effort in maintaining a balance between making profit and fulfilling the companys social responsibilities towards the community and environment.

We are seeking a detailed and proactive Project Assistant to support our ongoing business transformation initiatives, including system migration and implementation projects. This role primarily focuses on data-related tasks such as migration, analysis and cleansing, and plays a key part in ensuring data integrity and project success.

Responsibilities

• Project Coordination & Tracking
  • Support the project team on various transformation projects by coordinating daily activities and follow-ups.
  • Assist in tracking tasks, deadlines, deliverables to ensure timely progress.
  • Coordinate internal meetings, including preparation of agendas, minutes, and action items.
• Project Testing & Roll-out Support
  • Provide support for User Acceptance Testing (UAT), including planning, test case preparation, scheduling, and coordinating test data.
  • Consolidate test results and assist in defect logging and follow-ups.
• Budget & Administrative Support
  • Assist the project team with budget tracking, book‑keeping of expenses, and maintaining an up‑to‑date record of financial status.
  • Assist in preparing and maintaining project documents including requirements, reports, dashboards and stakeholder communications.
  • Provide support for general administrative tasks as required.

Required Qualifications, Capabilities, And Skills

• Higher Diploma or above
• 2-3 years experience in project coordination or execution
• Strong organizational and coordination skills
• High attention to detail and ability to multitask
• Good communication and teamwork skills
• Proficient in Microsoft Office, including Excel & PowerPoint