Accounts Payable (AP) Associate (6 Months Fixed Term)

Job Brief:

The Accounts Payable (AP) Associate is responsible for managing end-to-end Accounts Payable processes, including invoice verification, expense claim validation, and inter-company transactions, ensuring compliance with company policies and statutory requirements. This role ensures accurate coding, timely payments, and resolution of vendor queries while maintaining strong relationships with stakeholders. Additionally, the associate supports VAT processing, reporting, and continuous improvement initiatives to enhance efficiency and service quality.

**Note that this role is temporary / fixed at 6 months contract only

Responsibilities:

Operational Management:

• Supplier Invoices
• Conduct three ways matching with Purchase order and GRNs in case of Purchase order-based Invoices.
• Ensure proper approval and authorization in case of non-purchase order based Invoices.
• Account accurately the invoice in correct code and timely payment.
• Employee Time and Entertainment Expense Claim
• Carry out check to ensure that employees claim is as per country expenses reimbursement policy.
• Ensure the expense claims are duly approved by relevant authority.
• Account accurately the claim in correct code and timely payment.
• Inter-Company Invoices
• Check accuracy of Inter-company invoices as per policy.
• Ensure the expense claims are duly approved by relevant authority.
• Account accurately the Claim in correct code and timely payment.
• Process VAT claims received from tax department of local country office.
• Prepare batches of invoices for data entry.
• Ensure all transactions comply with Citadel Pacific Ltd. (CPL) financial policies and procedures and meets legal, statutory audit and internal control requirement.
• Provide support for resolving vendor queries, vendor statements of accounts.
• Maintain all accounts payable reports, spreadsheets and corporate accounts payable files.
• Build relationship of trust with customer, and other team members.
• Comply with other instruction as directed.

Performance & Service Management

• Executes work in accordance with the service management framework by providing timely and accurate customer service.
• Coordinates and manages communication channels and helpdesk tickets related to Invoice processing status.
• Ensure build and implementation of best practices.

Requirements and Qualifications:

• 1 - 3 years' experience in accounting functions.
• Accounting/Management degree/diploma
• Recognized general accounting qualification is a plus
• Sound ERP knowledge (SAP, Oracle, MSNav)
• Must have advanced Excel skills and Proficient in basic math skills
• Knowledge and understanding of Accounts Payable and accounting functions, Employee expenses claims and Inter-company accounting.
• Good negotiation, complex payment and allocation issues skills
• Broad Accounting and Vendor Management knowledge & strong financial knowledge
• Strong influence and impact
• Able to establish credibility with internal/external

____________

About CITADEL Pacific

CITADEL Pacific Ltd. (CPL) is a diversified private holding company with operations in the Philippines, Hong Kong, Macau, the Republic of Palau, the Commonwealth of the Northern Mariana Islands, and the US Territory of Guam.

Our holdings range from controlling stakes in companies engaged in telecommunications, retail, petroleum and gas distribution, commercial, and industrial property, in-flight catering, and manpower services. Recent acquisitions entering Solar and Data Center businesses position CITADEL to future facing and fast-growing industries in renewables energy and digital infrastructure. Our recent acquisitions of Solar and Data Center businesses position CITADEL in future-facing, fast-growing industries within the renewable energy and digital infrastructure sectors.

We offer a competitive total rewards package which includes a base salary determined by factors such as role, experience, skill set, and location. Additionally, eligible employees may receive discretionary bonuses based on both company performance and individual achievements. Our benefits and programs are designed to meet the needs of our employees and are benchmarked to the market. Detailed information regarding compensation and benefits will be shared during the hiring process.