Administration Assistant.

Ours is a consultancy company that requires an Administration Assistant. He/she should be a multi-tasker who is proficient in performing regular office functions and play an assisting role to the Administration Manager. They should provide support in all managerial tasks and provide smooth interactions between departments.

Responsibilities/Duties

1. Perform regular office tasks like generating reports, filing, making presentations, scheduling meetings, and reordering office supplies.

2. Assist in training new staff members and newly appointed hires.

3. Regularly maintain office stationery, check inventory, and reorder office supplies such as fax machines, computers, copiers, etc.

4. Make travel arrangements such as flight bookings, hotel, and restaurant reservations, cab hires, and any 0ther as the case may be.

5. Answer incoming phone calls and respond to email correspondence politely and under company guidelines.

6. Screen telephone calls and route them to the appropriate departments.

7. Use computers to generate reports, create presentations, conduct research, and transcribe minutes.

8. Provide real-time support to prevent conflicts among departments and/or with clients.

9. Maintain effective communication with clients, senior executives, and handle requests, and offer information.

Qualifications-

1. A high school degree or Bachelor's degree is required. An associate degree in a related field is preferred.

2. Working knowledge of Computers, Printers, and Fax machines is essential.

3. Must be familiar with office functions and office management systems.

4. Experience as Office Assistant, Administrative Assistant, Office Admin.

5. Should have time management skills and the ability to prioritize work.

6. Excellent problem-solving skills and attention to detail.

7. Multi-tasking abilities and strong organizational skills.

8. Excellent verbal and written communication