Accounts Payable Representative

Job Title: Accounts Payable Representative

Location: Confidential | Phoenix, AZ

Job Type: Full-Time | In-Office

Pay Range: 50,000-75,000/Annually

Position Summary:

Our client, a premier luxury home builder based in Phoenix, AZ, is seeking a detail-driven and proactive Accounts Payable Representative to join their dynamic accounting team. Known for crafting exquisite custom residences with an unwavering commitment to quality and precision, this company thrives on excellence at every level of its operations. In this role, you will play a key part in supporting the financial backbone of high-end residential projects by ensuring accurate, timely payments and maintaining thorough documentation. If you take pride in your attention to detail, excel in a fast-paced environment, and enjoy being part of a company that values craftsmanship and integrity, this could be the perfect opportunity for you.

Key Responsibilities:

• Review and verify trade invoices for accuracy, appropriate documentation, and compliance with contract terms.
• Code and enter invoices into accounting software (QuickBooks and Buildertrend).
• Process weekly check runs, ACH payments, and credit card transactions in a timely manner.
• Manage lien waivers, certificates of insurance, and other required documentation for subcontractor payments.
• Reconcile vendor statements and resolve invoice discrepancies or billing issues.
• Collaborate with project coordinators and project managers to ensure accurate job cost coding and approval workflows.
• Maintain organized and up-to-date AP files.
• Assist with month-end billing processes.
• Track and ensure compliance with contract terms, including retainage and milestone payments.
• Respond to inquiries from trade partners.

Qualifications:

• 5+ years of accounts payable experience, preferably within the construction or home building industry.
• Knowledge of construction-related billing, lien releases, and compliance documents.
• Proficiency in accounting software (QuickBooks and Buildertrend) and Microsoft Excel.
• Strong organizational skills and attention to detail.
• Excellent communication skills and a professional demeanor when interacting with vendors and team members.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Preferred Experience:

• Familiarity with luxury home construction, custom projects, and high-end material vendors.
• Understanding of job costing and construction billing cycles.

Job Type: Full-time

Pay: $50,000.00 - $75,000.00 per year

Schedule:

• 8 hour shift

Ability to Commute:

• Phoenix, AZ 85074 (Required)

Ability to Relocate:

• Phoenix, AZ 85074: Relocate before starting work (Required)