Office Manager

Office Manager Residential Home Builder
Location: Houston, TX | In-Office
Salary: $60,000 - $80,000

Benefits: 2 weeks PTO, 9 holidays, performance bonuses

About the Company:
We are a boutique residential home builder specializing in luxury homes with a streamlined, efficient approach. With a focus on speculative building, we pride ourselves on delivering high-quality craftsmanship, exceptional design, and personal service to every client. Our small, flexible team values integrity, trust, and collaboration, creating an environment that is family-oriented and focused on client satisfaction.

Role Overview:
We are seeking an experienced Office Manager to be the backbone of our Houston operations. This role is ideal for a professional who thrives in a small, independent work environment while maintaining strong communication with project managers, clients, and vendors. You will manage office operations, financial processes, and client coordination to ensure homes are completed efficiently and to a high standard.

Key Responsibilities:

• Serve as primary point of contact for office operations in Houston.
• Answer phones and route inquiries professionally.
• Manage bidding, purchase orders, vendor paperwork, and insurance certificates.
• Coordinate permitting and homeowner selection processes.
• Issue invoices, process draw requests, and ensure accurate recording of all funds in QuickBooks and project management software.
• Perform payroll, reconcile bank accounts, and manage journal entries.
• Maintain office organization, supplies, and website updates.
• Oversee home warranty documentation and ensure timely resolution of client issues.
• Create client job books, production reports, and budget tracking.
• Support project managers and act as a liaison between clients, vendors, and the office.

Required Skills & Experience:

• 5+ years of experience in office management, ideally in residential construction or related industry.
• Proficiency with QuickBooks (desktop), Excel, Word, and project management tools like BuilderTrend.
• Accounting experience including payroll, journal entries, and bank reconciliations.
• Strong organizational, communication, and problem-solving skills.
• Ability to work independently while maintaining accountability and attention to detail.

What Success Looks Like:
A successful Office Manager will manage all office operations seamlessly, maintain clear and timely communication with stakeholders, and contribute to a smooth homebuilding process that delights clients and supports the team.