Buying and Wholesale Administration Assistant

An exciting opportunity to join us as our Buying and Wholesale Administration Assistant has been created to address our growing business needs.

This role would suit someone who already has experience within wholesale and/or buying administration. The position covers multi category clothing and accessories spanning Womenswear, Menswear and Kidswear. This role will sit across both Chelsea Peers and the wider Renfold brand portfolio.

You will give support to the Buying team with data entry, administration, sample management and critical path management. Reporting into the Assistant/Junior Buyer.

Key Responsibilities:

Buying

• With support from the Junior Buyer, detailed management of the department critical path - liaising with suppliers to ensure CP is up to date, systems kept up to date and issues/risks to deliveries escalated to the Buying and Operations team.
• Administration of all order management in collaboration with the MAA.
• Assisting with the approval process and relaying all approvals to suppliers - viewing approvals through commercial eyes, understanding the vision for the final product and escalating concerns.

File and record in critical path all approvals, updating colour files where necessary

• Complete product information sheet inline with each story to be used by company for marketing and copywrite purposes.
• Sample management, including obtaining them from suppliers, sending externally and internally, preparing for shoots, sealing samples and regular clear outs to storage and disposal.

Wholesale

• Preparing for wholesale appointments including preparing sales sheets, pricing files and racking up the showroom.
• Assisting with researching new markets of growth
• Checking wholesale customers websites to check all products are live and highlighting any findings to the wider team
• Conducting regular competitive shops and sharing competitor activity with the team, including seasonal price benchmarking.
• Collating wholesale order data & registering to seasonal line detail.
• Completing wholesale order detail sheets & official PO retrieval in collaboration with the MAA.
• Helping the HOP with reporting seasonal buy values per account. Keeping wholesale planning document updated.

Skills and Experience Required:

• Strong attention to detail
• Good communication and organisational skills
• Proficient in Microsoft Office, especially Excel