Search Coordinator - FT - AU

The Search Coordinator owns the process and logistics layer of every active search — ensuring candidates move through the pipeline smoothly, on time, and with a high-quality experience, while the consulting team focuses on assessment, client relationships, and strategy.

This is a process and precision role. It is not a research, screening, or client-facing role.

Key Responsibilities

• Manage all candidate scheduling: interview coordination across multiple time zones, calendar invites, and rescheduling as needed
• Maintain accurate, up-to-date records in the CRM/ATS for every active search — candidate status, next steps, notes
• Coordinate the candidate communication cadence — keeping candidates informed and warm between interview stages
• Manage reference check logistics — scheduling calls, sending questionnaires, collating responses
• Support offer-stage logistics — paperwork coordination, timeline tracking, follow-up reminders
• Prepare candidate packs and interview schedules for client-facing stages
• Track search milestones and flag timeline slippage to the Head of Operations
• Maintain general process hygiene across the search pipeline so nothing is dropped between stages

What This Role Is Not

• Not responsible for candidate assessment, screening calls, or competency evaluation
• Not responsible for sourcing or headhunting outreach
• Not client-facing on strategy or search direction

Candidate Profile

• 1–2+ years' experience in a coordination role — recruitment/search coordination, RPO, corporate talent acquisition coordination, or equivalent high-volume scheduling environment
• Demonstrated ability to manage complex, multi-stakeholder diaries without error, under volume and time pressure
• High conscientiousness and strong attention to detail — this role is judged on accuracy and follow-through, not creativity
• Comfortable working across ANZ time zones
• Strong written English for candidate and internal communication
• Proficiency with CRM/ATS systems (training provided on our specific tools) and standard scheduling tools (calendar platforms, video conferencing)
• Prior exposure to executive search or professional services coordination is an advantage but not essential

Success Looks Like

• Zero scheduling errors or double-bookings across active searches
• Candidates consistently report a smooth, professional, well-communicated process
• CRM records are always current — the consulting team can trust the data without double-checking
• Search timelines are tracked proactively, with slippage flagged before it becomes a client issue