Payroll and Admin Support Specialist - Full-time - AU

About the Role

We are looking for a highly organised and detail-driven Payroll & Admin Support Specialist to support our Australian client operations. This role is payroll-heavy, requiring someone who is confident and experienced in handling high-volume payroll processing (approx. 250 employees per week) while maintaining accuracy and compliance.

While there are administrative and accounting support tasks involved, the primary focus is on efficient, accurate, and consistent payroll delivery in a fast-paced environment.

Key Responsibilities

Payroll Processing (Primary Focus)

• Process high-volume weekly payroll (approx. 250 employees) accurately and on time

• Calculate wages, overtime, allowances, and deductions

• Maintain and update payroll records and employee data

• Handle payroll queries and resolve discrepancies promptly

• Ensure compliance with Australian payroll standards and requirements

• Clearly communicate payroll breakdowns to employees when needed

Administrative & Data Support

• Accurately enter, update, and maintain data across systems

• Verify and cross-check information to ensure accuracy and consistency

• Maintain organised digital filing systems and records

• Generate reports and retrieve data as required

• Coordinate with internal teams to clarify incomplete or inconsistent data

• Assist with general administrative tasks and ad hoc projects

Accounting Support (Secondary Focus)

• Assist with accounts payable and receivable tasks

• Support basic financial record-keeping and documentation

• Help with bank reconciliations and identifying discrepancies

Requirements

• Proven experience in high-volume payroll processing (ideally 150–250+ employees per cycle)

• Strong understanding of payroll processes, with exposure to Australian payroll highly preferred

• Experience in fast-paced, high-volume environments (e.g., labour hire, recruitment, or similar industries)

• High level of accuracy and attention to detail

• Strong numerical and data processing skills

• Proficiency in Microsoft Excel and other Office tools

• Experience with payroll/accounting systems such as Micropay/Meridian, Xero, or FoundU (preferred)

• Experience in invoicing within a pay-and-bill environment is a strong advantage

• Ability to handle confidential information with integrity

• Strong organisational and time management skills

What Were Looking For

• Someone who thrives in high-volume, repetitive payroll environments

• A reliable and consistent performer who can meet weekly deadlines

• Detail-oriented with a strong sense of accountability

• A team player who can also work independently with minimal supervision