Real Estate Admin Assistant - Part-time - US (EST)

Real Estate Admin Assistant - Part-time - US (EST)

We are looking for a detail-oriented Bookkeeping & Administrative Assistant to support bookkeeping, invoicing, CRM management, and general administrative tasks while working in US Eastern Standard Time (EST). This role starts at 20 hours per week, with the potential for more based on performance.

Key Responsibilities:

• Manage data entry, collection, and financial records.

• Process invoices, accounts receivable, and accounts payable.

• Assist with US bookkeeping using QuickBooks.

• Coordinate due diligence (email follow-ups and correspondence) with vendors (roofers, environmental consultants, surveyors, etc.).
• Handle CRM management, data entry, lead generation, cold calling, and prospect outreach.
• Manage email correspondence via Outlook and maintain organized records.
• Support property management operations and accounting/bookkeeping tasks.
• Assist with basic graphic design tasks, such as creating presentations, marketing materials, or branded documents (Additional)

Requirements:

• Proven experience in bookkeeping, invoicing, and financial record management.

• Familiarity with US accounting/bookkeeping processes and standards.

• Proficiency in QuickBooks and Outlook.

• Strong English communication skills (written & verbal).

• Extensive administrative support experience, with excellent organizational skills.

• Ability to work independently in a remote US timezone (EST).

• Availability for 20+ hours per week, with potential for increased hours.

• (Nice to have) Experience with graphic design tools (e.g., Canva, Photoshop).
• (Nice to have) Experience working for a Real Estate/Property Management Company.