Payroll and Admin Support Specialist - Full-time - AU

We are seeking a detail-oriented and highly organised Admin Support Specialist with experience in accounting and payroll to support our Australian client operations. This role requires strong accuracy, confidentiality, and the ability to manage multiple administrative and financial tasks efficiently.

Key Responsibilities

Data Entry & Administrative Support

• Accurately enter and update data from various sources into company systems and databases

• Verify data by cross-checking against source documents to ensure accuracy and consistency

• Retrieve and generate data reports as required

• Maintain organised electronic and paper filing systems

• Perform regular data backups and ensure proper record storage

• Communicate with internal teams to clarify incomplete or inconsistent information

• Follow established data entry procedures and company policies

• Provide administrative support and assist with ad hoc tasks or special projects

Payroll Support

• Process payroll accurately and in a timely manner

• Calculate wages, overtime, allowances, and deductions

• Maintain and update payroll records and employee information

• Respond to payroll-related queries and resolve discrepancies

• Clearly explain payroll details to employees when required

• Support payroll-related projects and reporting tasks

Accounting Support

• Record and process financial transactions, including accounts payable and receivable

• Assist with bank reconciliations and resolve any discrepancies

• Maintain accurate financial records and documentation

Required Skills & Qualifications

• Proven experience in data entry, payroll, and basic accounting functions

• Strong proficiency in Microsoft Office (especially Excel)

• High level of accuracy with excellent attention to detail

• Strong numerical and data processing skills

• Ability to handle sensitive and confidential information

• Excellent organisational and time management skills

• Strong written and verbal communication skills

• Experience using Meridian/Micropay, Xero, or FoundU
• Experience in invoicing within a pay-and-bill environment
• Exposure to Australian payroll processes and compliance (highly regarded)