Migration Admin Assistant - PT - AU

We are looking for an organised, detail-oriented Migration Administration Assistant to support an Australian migration agency with daily administrative tasks, data entry, document management, and application tracking. The ideal candidate has experience working with Australian businesses and a background in migration services.

Key Responsibilities

• Enter, update, and maintain client information in migration software and other internal systems.
• Organise, label, upload, and maintain digital client documents and records.
• Assist with administrative preparation and tracking of migration applications and supporting documents.
• Monitor outstanding documents, update checklists and trackers, and follow up on pending administrative tasks.
• Provide general administrative support, including file management, email coordination, data entry, and scheduling.
• Check records and documents for completeness and accuracy before review by authorised personnel.
• Follow the agency's confidentiality, privacy, and information security procedures.
• Perform other migration-related administrative duties as required.

Qualifications and Requirements

• Required: Previous experience working with Australian businesses.
• Required: Previous experience in migration services, preferably supporting an Australian migration agency.
• Experience using migration case-management software or similar platforms is an advantage.
• Strong administrative, data entry, and document management skills.
• Proficiency in Microsoft Office, PDF tools, and online systems.
• Good written and verbal English communication skills.
• Highly organised, detail-oriented, reliable, and able to work independently.
• Understands the importance of confidentiality and handling sensitive client information securely.