Legal Coordinator/Administrator

About us:

CEF Solutions Inc. is a Consulting Services, and Business Process Outsourcing (BPO) company specializing in providing BPO Operations, Operations Management, Process Engineering and Innovation, and Cost Optimization solutions to clients in the Customer Services industry. We service some of the largest multinational companies in the world and are expanding quickly by delivering an unmatched end-to-end client experience.

Company website: https://CEF.inc

Job Summary:

We are seeking a motivated Legal Coordinator who is responsible for supporting a legal team or department by managing administrative and operational tasks. This role typically involves organizing legal documents, coordinating meetings, handling case files, maintaining records, conducting legal research, preparing reports, and communicating with clients or other departments. Legal Coordinators may also assist with compliance and regulatory matters, drafting basic legal documents, and ensuring that legal processes are followed accurately and efficiently. Strong organizational, communication, and attention-to-detail skills are essential in this role.

Key Responsibilities:

• Serve as the initial point of contact for internal and external legal inquiries, ensuring efficient and accurate direction of communications to appropriate legal team members
• Provide guidance and support to colleagues regarding contract-related matters and current status thereof
• Coordinate and manage legal intake processes, including logging requests, tracking progress, and ensuring timely responses through multiple channels of communication including Cello
• Provide administrative support of the day-to-day activities, including requests for budget approval and processing invoices
• Assist in the preparation and review of legal documents, contracts, and correspondence to ensure compliance with legal standards and corporate policies
• Route contracts for signature, collect and save executed contracts in designated shared folders
• Maintain and update legal and compliance databases and files, ensuring they are current and accessible
• Coordinate meetings, including scheduling, preparing agendas, and taking minutes
• Facilitate effective communication between the Legal & Compliance team and other departments within the organization
• Assist with legal research and compiling reports
• Assist in other legal matters such as litigation, claims, and other disputes
• Perform other duties as assigned or required

Qualifications:

• Minimum of 1+ year of experience in the legal department of a logistics company or related industry experience
• Excellent communication and interpersonal skills, with the ability to interact effectively with all levels of the organization
• Outstanding work ethics and customer-oriented attitude
• A team player with the ability to work independently
• Demonstrated ability to manage multiple tasks and priorities in a fast-paced environment
• Highly organized and detail-oriented
• Ability to handle confidential information with discretion
• Strong understanding of legal terminology, processes, and regulatory requirements
• Familiarity with a wide variety of corporate and commercial agreements
• Proficient in Microsoft Office Suite, Internet search, and contract management platform

Other Qualifications:

• Legally authorized to work in the U.S. without any restrictions
• Okay to work 100% on-site in Plano, TX