About the job Accounts Payable Analyst
We are seeking an Accounts Payable Analyst who will manage mainly the Invoice Processing, Travel & Expense, and Vendor inquiries. This role will be responsible for processing all invoices and payments, reconciling accounts, and supporting the Finance team in maintaining accurate & timely financial records. This role requires strong organizational skills, attention to detail, and the ability to work in a fast-paced environment. This is a project-based role, approx 7-8 months, 40-45hrs/ week.
Detailed duties & Responsibilities:
Review and process global invoices in Coupa
Manage vendor and intercompany invoices and payment requests, verifying accuracy, approvals, and account coding.
Maintain vendor records, including W-9s and payment terms.
Reconcile Vendor and Corporate card statements, and resolve discrepancies.
Review and approve expense reports, ensuring compliance with policies.
Assist with quarterly audit of expense reports identified in "high risk" reporting
Assist with month-end closing procedures and quarterly audit expense reports.
Respond to employee and vendor inquiries and maintain positive relationships.
Triage vendor, expense, and corporate credit card tickets and assigning to the appropriate team members for resolution.
Send approval reminders on a weekly basis to ensure timely approval and payment of Invoices.
Reconcile Coupa Pay virtual credit transactions and ensure the accuracy and completeness of receipts and details.
Ensure adherence to KPIs and SLAs.
Serve as Payment Processor Back Up
Assist with ad hoc requests, projects, reports, and data pulls
Other skills & Requirements:
3-6 years of experience in finance operations, specifically with Accounts Payable, in a fast-paced environment.
Excellent organizational skills and attention to detail.
Ability to prioritize tasks and meet deadlines in a fast-paced environment.
Strong communication and interpersonal skills.
Basic understanding of GL accounts
Familiarity with the different types of taxes and rates (e.g., GST, VAT, withholding, US sales tax).
Effective oral and written communication skills, especially when dealing with vendors.
Proficiency with Netsuite, Coupa, Zip, G Suite, and Microsoft Office.