Vendor Administrator

Job Summary: 

We are seeking a Vendor Admin to support our growing Procure-to-Pay (P2P) operations. This role is critical to maintaining accurate vendor data, ensuring compliance with company policies, and supporting seamless vendor management processes. The Vendor Admin will work closely with our procurement, finance, and accounts payable teams to manage vendor onboarding, maintain vendor records, and resolve any vendor-related issues that arise during the PTP cycle.

As part of an offshore team, you will report directly to the local team lead and collaborate with cross-functional stakeholders in the US, ensuring that our vendor management processes are efficient and accurate. This role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment.

Detailed duties & Responsibilities: 

• Vendor Onboarding and Maintenance:
  Manage the end-to-end vendor onboarding process, ensuring that all necessary documentation is collected, verified, and entered into the system accurately. Ensure vendor data is consistently updated and compliant with internal policies.

• Vendor Compliance:
  Ensure all vendors meet the necessary compliance requirements, such as legal, tax, and contractual obligations. Monitor vendor performance and address any issues or discrepancies.

• Data Management:
  Maintain and update vendor data in the ERP system (e.g., Oracle, SAP) to ensure data accuracy, completeness, and integrity. Conduct regular audits of vendor records to ensure consistency and accuracy.

• Issue Resolution:
  Act as the primary point of contact for vendor-related inquiries, resolving discrepancies in vendor data or payment issues in collaboration with procurement and accounts payable teams.

• Cross-Functional Collaboration:
  Collaborate with the procurement and AP teams to ensure timely and accurate payments, address any vendor-related concerns, and support process improvement initiatives related to vendor management.

• Process Improvement:
  Identify and drive process improvements in vendor onboarding and management, including automation initiatives to improve efficiency and reduce manual errors.

Minimum Qualifications:

• Experience:
  Minimum 2-3 years of experience in vendor management, procurement, or related roles, preferably within a procure-to-pay environment.

• Technical Skills:
  Experience with ERP systems (e.g., Zip, Oracle, NetSuite SAP) and vendor management software. Strong Excel skills and familiarity with data entry and reporting tools.

• Communication:
  Strong verbal and written communication skills, with the ability to collaborate effectively with vendors and internal teams across different time zones.

• Detail-Oriented:
  High attention to detail with a strong focus on data accuracy and process adherence.

• Problem-Solving:
  Proven ability to resolve vendor issues, discrepancies, and maintain high levels of service and satisfaction.