Procurement Specialist

The Procurement Specialist is primarily responsible for managing Vendor relationships and maintaining standard procurement processes. The role is vital to the organization as it involves a series of critical activities including the purchase of goods & services from third-party vendors and ensuring purchases are aligned with company policies & objectives.

Ideal candidate should possess substantial understanding of the job and appropriate knowledge of Procurement standard process, system(s), and policies. The Specialists duties include but are not limited to Vendor onboarding, responding to email inquiries, creating, processing, and matching Purchase Orders with Invoice(s), PO review, managing ad-hoc requests or reports related to Purchase Requests/ Orders, ensuring documents are secured (Quotations, Contracts, MSA, SOW, and relevant supporting details) and properly coordinated with other departments.

Detailed duties & Responsibilities:

• Provide operational and tactical support that is essential to enhancing and scaling the companys Intake to Pay processes
• Be the centralized point of contact for procurement process inquiries and requests.
• Execute Purchase request workflow and process to ensure company purchase cycle times remain within expectations
• Create and Track Purchase Orders, process and match POs with Invoices.
• Responsible for organizing, maintaining, and securing documents and data repositories
• Assist and/or monitor vendor onboarding process, coordinating with cross functional and business teams as needed
• Assist in tracking contract renewals, drafting and sending notices
• Responsible for Vendor management and other procurement transactions, ensuring alignment with policies and internal controls.
• Assist in creating process playbooks and maintaining/ updating process documentation
• Help identify and recommend system or process improvements to optimize
• Provide assistance for ad-hoc reports/ tasks assigned by the Manager and/or business partners.

Other skills & Requirements:

• Bachelors degree in Business Administration, Finance, Economics, Supply Chain Management or other relevant fields.

• Ideally with at least 2 years experience in Procurement or related field(s).

• Has general knowledge or familiarity with Supply Chain Management or Procurement process

• Impeccable attention to detail, with consistent on-time results

• Has experience in any ticketing/ email management tool.

• Comprehensive understanding of Gmail/G Suite tools and Slack.

• Advanced skills using Excel

• Good written and verbal communication skills.

• Ability to work well with a team and thrive in a fast-paced environment

• Experience with Zip highly desired

• Experience with NetSuite, IronClad, Navan