Procurement Specialist

The Procurement Specialist is primarily responsible for managing Vendor relationships and maintaining standard procurement processes. The role is vital to the organization as it involves a series of critical activities, including the purchase of goods & services from third-party vendors and ensuring purchases are aligned with company policies & objectives. This role shall support the Technology side

The ideal candidate should possess substantial understanding of the job and appropriate knowledge of Procurement standard processes, systems, and policies. The Specialists duties include but are not limited to Vendor onboarding, strategic sourcing, responding to email inquiries, creating & processing Purchase Orders, PO review, managing ad-hoc requests or reports related to Purchase Requests/Orders, ensuring documents are secured (Quotations, Contracts, MSA, SOW, and relevant supporting details), and properly coordinating with other departments.

A primary focus of this role is to support the technology procurement function, which involves overseeing the procurement of both software and hardware solutions. The ideal candidate must possess a strong background in technology sourcing, demonstrating expertise in negotiating contracts, evaluating supplier capabilities, and optimizing costs while maintaining quality and compliance standards.

Detailed duties & Responsibilities: 

• Execute purchase request workflow and process to ensure company purchase cycle times remain within expectations
• Responsible for Vendor management and end-to-end procurement transactions, ensuring alignment with policies and internal controls
• Help educate employees/ requesters for new processes, policy updates and systems changes to ensure user adoption and success, as applicable.
• Coordinate with Finance, Legal, IT, Security,People/HR and other relevant departments during the procurement process to ensure business requirements are met and information is gathered efficiently.
• Work with Strategic Finance/ FP&A to ensure purchases are adhering to the overall budget per functional cost centers.
• Help identify more effective ways to drive & improve operational efficiency.
• Monitor Purchase requests and conduct Monthly or Quarterly Purchase Order reviews.
• Ensure contracts and pertinent Vendor documents are secured &
• Coordinate with Accounts Payable team for PO review and inquiries from Requester/ Finance.
• Assist Requesters in identifying potential suppliers and developing sourcing strategies.
• Provide assistance for ad-hoc reports/ tasks assigned by the Manager and/or business partners.

Other skills & Requirements:

To meet client requirements, the ideal candidate must have extensive experience in Technology Strategic Sourcing, with a proven track record of managing procurement processes for IT infrastructure, enterprise software, cloud services, and emerging technologies. This expertise will be critical in driving effective procurement strategies, optimizing supplier partnerships, and aligning technology investments with business goals.

• Bachelors degree in Business Administration, Finance, Economics, Supply Chain Management or other relevant fields.
• Ideally with at least 4 years experience in Sourcing & Procurement or related field(s).
• Has general knowledge or familiarity with Supply Chain Management or Procurement process
• With meticulous attention to detail.
• Has experience in any ticketing/ email management tool.
• Knowledge in MS Excel and/or Google Sheet.
• Good written and verbal communication skills.
• Ability to work under pressure, meet tight deadlines, and collaborate within a team.