Procurement Operations Analyst

The Procurement Operations Analyst is responsible for managing vendor relationships and performance, and maintaining standard procurement processes. This role ensures that the Procurement Operations comply with the Company’s Purchasing Policy, legal requirements, Internal Controls and industry standard procedures. The role also requires substantial understanding of the Procure-to-Pay processes and best practices, and the ability to work in a fast-paced and constantly changing environment.

The ideal candidate should possess excellent analytical, organizational, problem -solving and prioritization skills, with strong communication and collaboration skills. The analyst duties include but are not limited to understanding stakeholders’ requisition needs, vendor sourcing, selection, and onboarding, maintaining vendor files and documents (W-9), creating, processing, and matching Purchase Orders with Invoice(s), PO review, managing ad-hoc requests or reports related to Purchase Requests/ Orders, making sure that the documents are secured (Quotations, Contracts, MSA, SOW, and relevant supporting details) and properly coordinated with other departments.

Detailed duties & Responsibilities:

- Provide operational and tactical support that is essential to enhancing and scaling the company’s Procure to Pay process.

- Be the centralized point of contact for procurement process inquiries and requests, and subject matter expert for all procurement policies and procedures

- Assist in creating and maintaining/updating the Procurement Operations documentation and policy depository, and help center

- Advocate, and ensure compliance with the internal global procurement policy utilizing Pource-to-Pay (P2P) processes and tools, including ensuring compliance with internal control procedures (SOX) and external auditing requirements

- Prepare Requisitions and Purchase Order (PO) requests, including PO processing, reviewing, and matching with invoice, securing of supporting documents, and approval

- Assist and/or monitor vendor onboarding and maintain vendor files and documents (W-9)

- Assist in tracking contract renewals, drafting and sending notices

- Work closely with other departments, such as finance, operations, and legal, to ensure procurement activities align with organizational goals and strategies.

- Prepare procurement data reports for management review, analysis and metrics

- Partner with cross functional teams to process invoice payments, and resolve invoice issues and open items

- Participate in special projects, analysis, and continuous improvement activities as required by management

- Provide assistance for ad-hoc reports/ tasks assigned by the Manager and/or business partners

Other skills & Requirements:

- Bachelor’s degree in Accounting, Finance, Business Administration, Economics, Supply Chain Management or other relevant fields.

- 3-6 years of experience in finance operations, specifically with Procurement and Requisitioning and Contract Lifecycle Management systems

- Has general understanding of the Procure-to-Pay processes

- Strong communication, collaboration and interpersonal skills

- Excellent organizational skills and attention to detail

- Ability to work under time pressure, prioritize a high workload, and meet strict deadlines

- Ability to work well with a team and succeed in a fast-paced and constantly changing environment

- Advance Excel Experience

- Technically savvy and capable of learning new technologies

- Self-starter who strives for continuous improvements

- Experience with Netsuite, Zendesk Explore, Coupa, Zip, G Suite and MS Office, highly preferred