Compliance Officer(External Applications Only)

Description:

To ensure legal compliance with laws, regulations, and rules relevant to the Cashbuild Group of companies in the territories within which the Group operates.

Requirements:

• Relevant university degree (i.e., LLB, BCom etc.).

• Up to date awareness / knowledge of the compliance universe

• At least three years’ experience in legal compliance.

• Practical experience in the application of compliance methodologies.

• Proficient computer literacy (including working knowledge of MS Office) and with working knowledge and ability to learn and understand new systems.

Skills and competencies

• Excellent skills to communicate confidently, professionally, and effectively with clients, staff, and management (verbal and or written).

• Ability to work independently, confidently, proactively, use initiative,

• be decisive/ assertive and be able to consistently perform well when under pressure.

• Highly organised, efficient, and professional with a sense of urgency and good time management.

• Ability to manage other senior management members to complete tasks required by the compliance area.

• Detail and quality conscious – accountable, responsible, and adaptable.

• Problem solving.

• Highly ethical

Legal compliance

• Review full suite of Cashbuild and P&L Hardware Way policies and ensure compliance with the relevant legislation for each policy.

• Perform regular reviews and oversight of all policies.

• Ongoing compliance monitoring.

• Co-ordinate implementation of shortcomings requiring remediation of company policies.

• Develop and maintain a compliance framework.

• Ensure legal risk universe is continually update-to-date.

• Monitor, report and advise on critical changes in laws and regulations.

• Support to the Company Secretary in the management of regulatory relationships and other such relevant parties.

• Produce reports as required.

• Research on various matters and fields of law as required.

• Structure, draft, and review contracts, reports and other legal documents from time to time.

• Prepare or conduct or facilitate ongoing employee awareness and training.

Administration and training

• Ensure accurate filing and maintenance of records.

• Administration and implementation of select group-wide compliance training programmes.

• Ensure that all instructions, requests, queries and/or complaints are dealt with efficiently and timeously and escalate where needed.

• Liaise with internal departments to promote clear channels of communication and working relationships.

• Complete other general compliance duties as delegated from time to time.

Non-SA operations

• Ensure applicable ongoing legal compliance by operations outside of South Africa.

• Relationship management with service providers and other stakeholders in foreign jurisdictions.

• Provide multi-jurisdictional legal support.

• Monitor changes in the regulatory landscape of the various legislation, including keeping the Group appraised on proposed changes and new enactments in laws.

Projects

• Initiate, Plan and implement critical statutory compliance projects relevant to the Group and monitor the appropriate implementation thereof by business.

Competencies

Description

Lead with Vision

• Establishes a clear and compelling outcomes for area of responsibility

• Develops appropriate action plans in order to achieve established outcomes

• Ensures that employees understand their role towards the achievement of the departments outcomes

• Motivates employees to achieve the established outcomes

• Proactively identifies and addresses issues and risks within own department that may impede the delivery of the departments outcomes

Provide Direction

• Develops operational plans to enable the achievement of set objectives

• Ensures adherence to policies and procedures within area of responsibility

• Proactively considers internal sources to better develop and implement operational plans to enable the achievement of set objectives

• Sets example as a driver of company values and motivate and support employees in department so that others can buy into vision, mission and values

Drive for Results

• Constantly looks for and acts on opportunities to improve department performance

• Works to exceed goals set by others

• Develops stretching goals for self and department, working consistently and tenaciously to meet these

• Implements clear control mechanisms to measure results against department performance objectives

• Identifies barriers to performance and persists in overcoming them

• Assists team members in achieving their goals

• Proactively anticipates and acts on trends and evolving needs

Think Strategically

• Identifies gaps or potential inconsistencies in business results, performance data, processes or systems by recognising patterns in information

• Prepares contingency plans for identified problems and situations that might occur

• Proactively take considered action to ensure that a current problem which could be ignored in the short term does not escalate

• Takes multiple perspectives into account and evaluates their feasibility, effectiveness and risks

• Raises compliance, ethical or other issues to protect the Organisation’s reputation and obligations

Solve Problems

• Proactively identifies problems and seeks root cause

• Analyses information objectively and thoroughly and identify gaps or potential inconsistencies in operational results, performance data, processes or systems by recognising patterns in information when solving problems

• Develops and implement appropriate action plans breaking complex tasks into manageable parts

• Identifies patterns or connections between information or situations that are not obviously related

Make Decisions

• Makes decisions within framework of company policies and within set time lines

• Makes decisions giving due consideration to consequences of the decision made in area of responsibility

• Implements decisions made in line with agreed processes and policies

• Stands by own beliefs and decisions with self confidence

• Identifies patterns or connections between information or situations that are not obviously related when making decisions

Plan

• Establishes priorities, operational plans that ensure the best utilisation of resources in area of responsibility

• Takes into account consequences of planning on area of responsibility with regards to organisational processes, budgets, resource- availability and the external environment

• Assists others in planning work, identifying areas that will improve the efficiency in the implementation of plans within the area of responsibility and department

Empower

• Mentors and coach subordinates in department by devoting significant time to provision of one-on-one coaching and support to others

• Works with subordinates to create individual development plans that are clearly linked to business, team, and individual needs and goals

• Delegates to individuals at the appropriate level

• Encourages employees to take initiative and hold them accountable for outcomes

Manage Performance

• Follows through on commitments made and deliver on them to achieve set objectives and targets

• Takes accountability for own and or subordinates actions and implements corrective action where required

• Defines clear and stretching department goals and standards in line with strategic initiatives and objectives

• Implements and manages appropriate control mechanisms to ensure department objectives are achieved

• Uses appropriate behavioural skills to resolve operational performance problems

• Acts as a role model and motivates others to achieve the highest standards of quality and efficiency

• Determines employees’ strengths and weaknesses relative to demonstrated behaviours and job requirements and implement appropriate development plans

Handle Pressure

• Handles pressure well and is consistent in controlling own responses irrespective of time/or workload pressures

• Remains focused and rational by not showing frustration or anger when resisted and displays self-confidence when dealing with difficult situations

• Calms others who are expressing frustration or anger

• Assists others to deal constructively with difficult situations

• Persists in realising work objectives even in difficult or adverse circumstances

Innovate

• Generate unique alternatives, options or solutions to problems

• Encourages innovation amongst team members in coming up with generating unique alternatives, options or solutions to problems

Manage Change

• Manages planned changes that may be brought about as a result of internal and or external circumstances

• Ensures that the department responds to the changing environment and stakeholders needs and expectations

• Understands and appreciate different and opposing perspectives on an issue and adapt ones approach as the requirements of the situation change

Influence

• Persuades, convinces and influence others towards point of view as leader of the department by being aware of self ,others and context

• Displays appropriate, written presentation and oral communication aligned to audience requirements

• Projects credibility and confidence even when faced with obstacles

• Correctly identifies and gains support of relevant stakeholders when attempting to influence internal and or external stakeholders

Assert Authority

• Gets one’s point across with credibility and self-confidence ensuring adherence to policies despite work pressures experienced

• Asserts self during interpersonal situations

• Maintains and projects confidence, even in adverse circumstances

• Makes a positive personal impact that is clear and concise for the audience

• Facilitates open, direct two way communication

• Expresses disagreement with peers or more senior colleagues, tactfully and appropriately

Collaborate

• Recognises conflict among team members and deal with it effectively

• Identifies and improves communication to bring conflict within the team into the open and facilitate resolution

• Makes concerted effort to collaborate and build rapport with internal stakeholders in finding solutions to situations leading to conflict and misunderstanding

• Demonstrates high level of enthusiasm and commitment to team goals under difficult or adverse situations; encourages others to respond similarly

Communicate

• Assesses the needs of audience in order to deliver appropriate message and content

• Applies communication strategies to ensure inputs from role players are discussed and acted upon

• Actively shares information and ideas, and encourages others to share their views and concerns

• Recognises and proactively deal with situations with potential for miscommunication leading to damaged relationships