Trainee Financial Manager -OPS (External Applications Only)

Description:

To supply accurate and concise financial information relating to Operational Area

Requirement:

• Minimum NQF 6 financial qualification with a minimum of 3 years related experience

• Strong written and verbal communication skills

• Well-developed interpersonal skills

• Numeric Skills

• Deadline driven

• Results driven

• Must be able to work under pressure

• Must have attention to detail

• Excellent computer literacy (Advanced Excel)

• Working knowledge of SAP will be advantageous

Income Statement Review

Review the P&L statement to identify errors, omissions, and exceptions for investigation across all disciplines

Review the profitability of divisions in Operations Area, under your control, and prepare report accordingly

Approve all journals

Balance Sheet Analysis and Maintenance

Review cash clearings

Review and approve bank balances to General Ledger

Authorise and release debtors bulk account refunds and reinstatements

Review and sign off of monthly GL debtor’s recons and follow-up on reconciling items.

Review and sign off of monthly reconciliations

Monthly accruals to be reviewed and signed off

Review and approve month end provisions for bad debts, VIC’s and any other debtor’s exceptions

Review and sign off of reconciliations and supporting documentation from third parties

Review all clearing accounts and escalate where necessary

Approve all journals

New Stores / Relocations / Refurbishments / Lease Renewals

Coordinate the site opening / lease renewal process from a financial perspective

Review and approval of store budgets

VIC’s – Reviewing, managing and payments thereof

Review provision for all VIC customers

Review reports for Divisional Manager approval of credit notes for VIC customers

Approve the generation of the bi-annual credit notes for all VIC customers

Feasibility studies

Review and present feasibility studies to Operations Executives and Financial Director

Banking

Authorise the refunding of bulk deposits on the banking system

Verifying of sweeps and collections

Deal with the bank on daily operational matters arising in your area.

Reporting

Review and prepare board packs accurately and timeously for approval by General Manager Finance

Monthly management pack to be sent out to Operations monthly

 Prepare month end reports for presentation to General Manager Finance

Ad hoc reporting as required by management

Monthly Taxes (import duties, VAT, and withholding tax)

Review tax returns and management of control accounts

Annual Expense Budgets

Review annual expense budgets and present to Operations and General Manager Finance

Financial support to operations

Provide proactive advice and support to Operations

Attend Operational monthly meetings to provide financial support / feedback on information required

Value Added Services

Ad hoc projects as and when required

Recommend improvements within the financial department

Propose new efficiencies outside area of responsibility

Customer Service

Regular contact with your internal customers

Demonstrate courtesy and effectiveness when dealing with customers

Provide direction

Develops operational plans to enable the achievement of set objectives

Ensures adherence to policies and procedures within area of responsibility

 Sets example as a driver of company values and motivate and support employees in department so that others can buy into vision, mission and value

Drive for results

Constantly looks for and acts on opportunities to improve department performance

Works to exceed goals set by others

Develops stretching goals for self and department, working consistently and tenaciously to meet these

Implements clear control mechanisms to measure results against department performance objectives

Identifies barriers to performance and persists in overcoming them

Assists team members in achieving their goals.

Solve Problems

Proactively identifies problems and seeks root cause

Analyses information objectively and thoroughly and identify gaps or potential inconsistencies in operational results, performance data, processes or systems by recognising patterns in information when solving problems

Develops and implement appropriate action plans breaking complex tasks into manageable parts

Make Decisions

Makes decisions within framework of company policies and within set timelines

Makes decisions giving due consideration to consequences of the decision made in area of responsibility

Implements decisions made in line with agreed processes and policies

Stands by own beliefs and decisions with self confidence

Plan

Establishes priorities, operational plans that ensure the best utilisation of resources in area of responsibility

Takes into account consequences of planning on area of responsibility with regards to organisational processes, budgets, resource- availability and the external environment

Manage Performance

Follows through on commitments made and deliver on them to achieve set objectives and targets

Takes accountability for own and or subordinates actions and implements corrective action where required

Defines clear and stretching department goals and standards in line with strategic initiatives and objectives

Implements and manages appropriate control mechanisms to ensure department objectives are achieved

Uses appropriate behavioural skills to resolve operational performance problems

Acts as a role model and motivates others to achieve the highest standards of quality and efficiency

Handle Pressure

Handles pressure well and is consistent in controlling own responses irrespective of time/or workload pressures

Remains focused and rational by not showing frustration or anger when resisted and displays self-confidence when dealing with difficult situations

Calms others who are expressing frustration or anger

Assert Authority

Gets one’s point across with credibility and self-confidence ensuring adherence to policies despite work pressures experienced

Asserts self during interpersonal situations

Maintains and projects confidence, even in adverse circumstances

Makes a positive personal impact that is clear and concise for the audience

Facilitates open, direct two way communication

Collaborate

Recognises conflict among team members and deal with it effectively

Identifies and improves communication to bring conflict within the team into the open and facilitate resolution

Makes concerted effort to collaborate and build rapport with internal stakeholders in finding solutions to situations leading to conflict and misunderstanding

Communicate

Assesses the needs of audience in order to deliver appropriate message and content

Applies communication strategies to ensure inputs from role players are discussed and acted upon

Actively shares information and ideas, and encourages others to share their views and concerns